Scheduling Clerk - 1+ Yrs Experience - Jacksonville, FL

The law firm of Marshall Dennehey seeks a full time Scheduling Clerk with 1+ years of experience for its Jacksonville office.

RESPONSIBILITIES:

• Maintain positive contact with clients, attorneys, and staff and observes confidentiality of client and Firm matters. Scheduling appointments and monitoring attorneys calendars in MS Outlook.
• Record and enter motions, orders, depositions and court dates in MS Outlook.
• Engagement with opposing parties and court personnel.
• Able to work independently in a fast-paced environment while meeting deadlines.
• Exceptional telephone etiquette.
• Strong working knowledge of E-Courts, Microsoft Outlook, New York Unified Court System for Court Calendaring purposes.
• Communicating with covering attorneys.
• Monitoring cases for Court appearances including conferences, motion return dates, etc.
• Coordinating contact daily with attorneys and staff for calendar related issues.
• Follow for changes in local Court rules and individual judge rules.
• Able to perform under pressure.
• Calendar Clerk experience.
• Familiar with legal terminology and documents including, but not limited to: bill of particulars, discovery motions and responses to discovery demands.
• Must be able to support a team of attorneys for various legal arenas such as Casualty, Professional Liability, Workers’ Comp, Labor Law, etc.
• Have extraordinary interpersonal and organizational skills.
• Be able to efficiently multitask and prioritize work and complete in a timely manner.
• Have knowledge of electronic filing requirements in State and Federal Courts.
• NJM Uploads (for NJ offices).
• Hearing letters for WC.
• MRM Gatekeeper.
• Confirm Attorney Calendars.
• Perform other related duties as assigned.
• Required to maintain an acceptable and appropriate attendance record.
• Regular in office attendance.

REQUIRED SKILLS:

• Must have complete understanding of State and/or Federal court rules and procedures.
• Ability to efficiently manage multiple priorities.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Must have positive attitude and demeanor.
• Excellent phone etiquette a must.
• Must be able to utilize telephone system on relief coverage basis.
• Excellent organizational skills and attention to detail.
• Spelling must be accurate in order to file documents properly.
• Ability to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelines.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Able to work on a team.
• Proficient with Microsoft Office Suite and Microsoft Outlook.

EDUCATION AND EXPERIENCE:

• High school diploma or its equivalent.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V

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