Scheduling Coordinator

Pay: $22.00 - $25.00 per hour

Job description:

Overview
The Scheduling Coordinator directly affects employee satisfaction and quality of life by optimizing the employee work schedule and productivity, while minimizing their commute. The Scheduling Coordinator’s work directly impacts client family satisfaction and therapeutic progress by optimizing the speed the client accesses as close to 100% of their authorized therapy hours as possible, with a well-matched clinical team.

Duties

Coordinate the staffing and scheduling of ABA services across many clients and staff
Use of scheduling software to manage client and staff schedules
Ensure contract maximization for each client based on contracted services
Assist in intake and client start-up activities
Ensure staff hours are scheduled in accordance with company policies
Manage cancellations as they occur and arrange for sub coverage and/or make up sessions
Maintain up to date records on the availability of staff and clients
Communicate scheduling and staffing information with clients and staff
Assist with the preparation and maintenance of employee and patient files in accordance with PBS policy and HIPAA standards
Must keep track of changing organizational needs as it relates to policies, business systems, legal practices, HIPAA compliance, technology, etc.
Qualification

H.S Diploma Required, AA/Bachelor's Degree Preferred.
Experience in staffing and scheduling
Ability to work in a fast-paced office environment
Strong ability to multi-task and problem-solve
Expertise in the use of computers & Microsoft Office
Excellent organization & communication skills, and attention to detail
Positive, friendly attitude
Spanish required
Must have at least 1-2 years of patient scheduling experience
ABA experience is a plus, but not required
Key Characteristics: Professional, organized, creative, motivating, goal-driven, enthusiastic
Lift equipment and materials up to 25 lbs.
Ability to sit for long periods at a time (8 hours/day
-Ability to work well in an interactive, loud, fast paced environment
*

Benefits/Compensation:

-For qualifying employees: benefits include medical, dental, vision, vacation and sick pay

Job Type: Full-time

Benefits:

Dental insurance
Dependent health insurance coverage
Employee discount
Health insurance
Paid sick time
Paid time off
Paid training
Referral program
Vision insurance

Education: High school or equivalent (Required)

Language: Spanish (Required)