Scheduling Logistic Coordinator

Are you a logistics powerhouse, skilled at turning complex, high-stakes schedules into smooth and reliable systems that keep legal cases moving forward with precision?

Do you excel in high-pressure environments where every detail matters and where depositions, court appearances, and client meetings depend on your ability to coordinate each moving part?

Can you manage the fast-paced demands of a personal injury law firm by balancing attorneys, medical providers, clients, and court calendars, while ensuring nothing is overlooked?

Is your work style driven by attention to detail, proactive communication, and a strong commitment to making sure nothing falls through the cracks?

Final question: When faced with a challenge, do you get excited or run away?

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At Poolson | Oden, we provide bold and compassionate legal representation for individuals and families facing life-altering injuries. From our headquarters in Metairie, Louisiana, we serve clients across the state and beyond with a focus on personal injury, railroad law under FELA and FRSA, maritime claims under the Jones Act, and other catastrophic injury cases. Our team, led by Danny Poolson and Carisa G. Oden, brings deep legal knowledge and an unwavering commitment to securing justice for every client we represent.

What sets our firm apart is our meticulous attention to detail, high performance standards, and a client-centered approach. We pride ourselves on being elite litigators who remain grounded in service, maintaining clear communication, follow-through, and accountability at every step. Whether in the courtroom or the office, we believe excellence is earned through preparation, precision, and trust.

We are currently seeking a Scheduling Logistic Coordinator to serve as the central point of coordination for our busy legal team. This role involves managing calendars, court dates, depositions, and meetings with clarity and urgency while ensuring attorneys are prepared and cases progress without delay. It is a full-time position for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in being the steady hand that keeps everything running smoothly.

What you’ll do:

• Full-Spectrum Scheduling: Coordinate and confirm all key events including client and doctor depositions, attorney meetings, discovery conferences, hearings, and surgeries. This responsibility spans multiple cases, calendars, and locations and requires exceptional attention to detail.


• Deadline Management: Maintain accurate tracking of all court deadlines, provide timely reminders, and ensure every event is accurately entered into our CRM, Asana, Outlook, and firm calendars. Your diligence will help keep attorneys organized and fully informed.


• Logistics Coordination: Assess attorney travel feasibility, resolve conflicts between court appearances and client meetings, and anticipate potential bottlenecks before they arise.


• Inbox & Info Triage: Monitor and prioritize scheduling requests and legal correspondence; route critical documents and information to the appropriate parties with urgency and accuracy.


• Follow-Up & Compliance: Own the full follow-through process—ensuring meetings happen, records are sent, confirmations are received, and cases move without delay.


• Calendar Control: Maintain full visibility over internal and external events, ensuring nothing slips through the cracks and no court date, deposition, or deadline is ever missed.


• Team Collaboration: Work hand-in-hand with attorneys and paralegals, stepping in proactively to support their needs and eliminate logistical friction.

What we’re looking for: 

• Experience: 3+ years in a law firm, medical office, or fast-paced operations role involving complex scheduling. Legal or medical scheduling experience is strongly preferred.


• Personality Fit: Type-A, hyper-organized, high follow-through, unafraid of high stakes or strong personalities. You take pride in being the one everyone can count on.


• Communication Skills: Strong communication skills, with the ability to follow up effectively, provide timely updates, and handle scheduling challenges with professionalism and poise.


• Problem-Solver: You’re proactive in identifying and resolving scheduling challenges, always anticipating what’s next and maintaining composure in high-pressure situations.


• Tech Proficiency: Must be fluent in Asana, Slack, Outlook, Adobe, Word, and CRM/email/fax systems. You’re confident navigating multiple platforms quickly and accurately.


• Ownership Mentality: This isn’t a back-office job. You’re a leader in logistics, a driver of momentum, and the glue between our attorneys, clients, and partners.    

Why you should work here: 

• Focused and Fast-Paced Culture: Everyone at Poolson | Oden works with purpose and intensity, committed to excellence without the chaos. You'll be part of a team that values productivity while still celebrating milestones like birthdays, work anniversaries, and team outings.


• Mission-Driven Impact: This role plays a vital part in shaping outcomes for our clients. Each day, your work directly contributes to advancing cases and helping individuals move closer to justice and resolution.


• Supportive Leadership: You will work closely with Partner, Danny Poolson, a dedicated and driven attorney who brings both passion and integrity to the practice. His leadership is rooted in results, team development, and client-centered advocacy.

Additional perks:

• Compensation: Competitive salary based on experience.


• Health & Wellness: Full medical, dental, and vision coverage with 50% employer contribution; $50K life insurance policy.


• Retirement: 401(k) with company match available after one year of employment.


• Time Off: Paid holidays and one PTO day accrued monthly, increasing to 10+ days annually after the first year.


• Work Environment: Ergonomic office setup with dual kitchens, a calm and focused atmosphere, and zero micromanagement.


• Location: Full-time onsite role in Metairie, LA, Monday through Friday from 8 AM to 5 PM. Hybrid work flexibility may be available following the initial onboarding period.


• Additional Perk: Covered parking provided.

At Poolson | Oden, your role as Scheduling Logistic Coordinator is more than a support function. It is the operational heartbeat of our litigation team. You will be responsible for maintaining the pace and precision our high-stakes personal injury cases require. From coordinating depositions and medical appointments to tracking deadlines and court dates, your ability to manage the moving parts ensures that every case progresses efficiently and no critical detail is missed. You will work closely with attorneys, clients, and providers to keep schedules aligned and momentum strong.

This is your opportunity to lead behind the scenes with focus, accountability, and strategic foresight. Your attention to detail, problem-solving mindset, and calm under pressure will directly impact client outcomes and case success. As a trusted partner in our legal process, you will help elevate the professionalism and preparedness of the entire team, ensuring that every day we show up ready to deliver the best possible results for the people we serve.