Scheduling Specialist

Description

Scheduling Specialist

POSITION: Scheduling Specialist

SUPERVISOR: Vice Provost for Academic Engagement and Student Success (Registrar)

DEPARTMENT:  Registration and Records

LOCATION: On-campus located in Tiffin, OH

JOB TYPE: Full-time

Tiffin University (TU) was founded in 1888 and offers accredited undergraduate and graduate degrees in business administration, criminal justice, social sciences, creative and media arts, humanities, education, sciences, technology, and health. The University's campus in Tiffin, Ohio, blends traditional historic and modern buildings, creating a vibrant and welcoming educational community for its students, faculty, and staff. Students can pursue associate, undergraduate, and graduate programs both on campus and online, as well as at Terra State Community College. In addition, TU offers Bachelor in Business Administration and Master of Business Administration degrees in Bucharest, Romania, and educational opportunities for students from Switzerland and Latin America. The University also provides an online Ph.D. program in Global Leadership and Change. 

The main campus in Tiffin is a beautiful 153-acre blend of traditional, historic, and modern buildings that create a vibrant and warm home for an educational community.  We offer undergraduate and graduate degrees in business in Bucharest, Romania. From academic programs in sports and recreation management to homeland security/terrorism, communication, and management, TU offers more than 40 majors through on-campus and online learning, resulting in real advantages for our students.

GENERAL JOB DESCRIPTION

Tiffin University is seeking an entry-level, detail-oriented, and motivated individual to fill our Scheduling Specialist position at Tiffin University. The Scheduling Specialist will assist the Vice Provost for Academic Engagement and Student Success with the development and implementation of policies and procedures for the student module (ST) in the Colleague SaaS Information System. The individual is responsible for the accurate input of course sections and scheduling, classroom and faculty teaching assignments, and related administrative tasks within the university's SIS. Provide primary assistance with the overall project transition plan from PowerCampus to Colleague SaaS (AY2025-2026).

Requirements

MAJOR DUTIES AND RESPONSIBILITES

Responsibilities involve supporting project management activities, facilitating collaboration across departments, assisting in data migration, coordinating testing and training efforts, and ensuring alignment with institutional goals and timelines. Collaborates closely with technical teams and functional leads to promote system integration and end-user adoption.

Essential Colleague SaaS functions:

• ST – Grades Management
• ST – Curriculum Design
• ST – Academic Year Scheduling
• ST – Course Management
• ST – Student Enrollment: Student Registration
• ST – Records and Details

• Track and Maintain Schedules: Ensure course schedules are accurately entered, updated, and maintained in coordination with university systems
• Post Faculty Teaching Assignments: Collect and input faculty teaching assignments for TUUG courses, ensuring records are current and in compliance with departmental guidelines
• Manage Section Cancellations: Coordinate the cancellation process for low-enrollment or unstaffed sections. Update faculty assignments, notify students, and adjust in the scheduling system accordingly
• Classroom Assignments: Assign instructional locations to schedules, including mid-cycle changes, faculty substitutions, and section timing changes
• Special Project Assignments: responsible for projects as assigned to support the Registrar’s Office and/or under the guidance of the Associate Registrar
• Provide customer service and other Registrar’s Office functions as assigned.

QUALIFICATIONS/SKILLS/ABILITIES FOR THE JOB

Education

• Bachelor's degree required, preferably in information technology systems, education, or business fields

Experience

• Experience with scheduling, degree audit, and/or records processing systems.

Other

• Demonstrated ability to handle multiple tasks and work in an environment with continuous interruptions.
• Ability to plan, organize, and implement assigned responsibilities to meet established deadlines.
• Ability to engage with team members when issues arise to ensure appropriate communication and develop effective resolution plans.
• Maintain a current understanding of the requirements for FERPA, Financial Aid, and Disability Services in a university setting.
• Proficiency in Microsoft Office Suite
• An understanding of and commitment to Tiffin University’s Vision, Mission, and Values.

PHYSICAL REQUIREMENTS

Ability to sit and/or stand periodically for long periods.

TIFFIN UNIVERSITY SPONSORED BENEFITS

Tiffin University offers excellent benefits. All full-time employees of Tiffin University are eligible for our full-time benefits package, which includes medical, dental, and vision insurance, Health Savings Account with employer incentive contribution, Employer Paid and Supplemental Life Insurance, Short-Term, and Long-Term Disability, 403b Retirement with Employer Match, Time Off (annual and sick leave), Observed Holidays, Tuition Assistance and Reimbursement, and Employee Assistance Program.

KEY COMPETENCIES

Interdependence:  Fosters collaboration

Communication: Strong decision-making and communication skills

Accountability: Formulates effective and progressive strategies aligned with the University's mission and values

Respect: Creates an engaging, collaborative work environment by bringing diverse people and ideas together.

Entrepreneurship: Influences and Inspires

EMBRACING OUR GUIDING PRINCIPLES

VISION STATEMENT – The vision for Tiffin University is to become A premier university for challenging students to enhance their global competencies and 21st-century skills for success in a diverse world.

MISSION STATEMENT – The mission of Tiffin University is to Educate students by linking knowledge to professional practice.

CORE VALUES – The values of Interdependence, Communication, Accountability, Respect, and Entrepreneurship comprise the ICARE values of Tiffin University.

Tiffin University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. While we strive for a diverse mix of candidates, all employment decisions are made without regard to race, sex, or other protected characteristics. 

Tiffin University is an Equal Opportunity Employer