School Bookkeeper

School Name: St. Martin of Tours Academy

Location: 7708 El Cajon Blvd., La Mesa, CA 91942

Reports to: Principal

Employment Type: Full Time

FLSA Status: Non-Exempt

Salary Range: $30-32 per hour (commensurate w/experience)

Summary

Responsible for providing bookkeeping, financial and other administrative services to St. Martin of Tours Academy. Maintains financial systems including accounts payable, receivable, payroll and cash receipts. Balances accounts, ledgers and reconciles bank statements. Prepares financial statements. Assists with budget preparation and development programs.

Primary Responsibilities

• Perform bank statement and balance sheet account reconciliations in a timely manner
• Assist with budget development and entry into Quickbooks
• Track and submit 1099 data
• Process vendor payments and maintain vendor files
• Oversee the financial aspects of school fundraisers as necessary
• Ensure compliance with diocesan financial controls and policies
• Prepare and submit information as required by Diocesan Finance Office
• Prepare and post Bi-Weekly payroll journal entry
• Prepare Bi-Weekly payroll distribution for staff using Paylocity
• Manage day to day cash receipts via Quickbooks
• Prepare bank deposits as necessary
• Complete Bank Reconciliations monthly using Quickbooks
• Reconcile Receipts monthly

Tuition Management through FACTS

• Ensure all families are billed through a Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues

Religious Qualifications

• Active, practicing Roman Catholic (preferred)
• Respects and understands a Catholic school philosophy

Professional Qualifications

• 3-5 years bookkeeping experience
• Bachelor degree in finance or accounting; or equivalent experience
• Must successfully pass a background check
• Strong communication skills
• Solid understanding of accounting terms
• Proficient use of Microsoft Office products (WORD, EXCEL, etc.)
• Familiarity with generally accepted accounting principles (GAAP)
• Familiarity with Federal and State employment law
• Must be detail oriented with the ability to meet strict deadlines

Physical Requirements

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. This position may require evening and weekend work.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Martin of Tours Academy, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.