School Office Manager

School Name: Nazareth School

Location: 10728 San Diego Mission Rd, San Diego, CA 92108

Reports to: Principal

Employment Type: Full time, 8:30 AM – 4:30 PM

FLSA Status: Non-Exempt

Pay Rate: $22.00 - 25.00/hour, DOE

As Nazareth School's Office Manager, you will oversee day-to-day front office operations and provide essential administrative, bookkeeping, HR, and purchasing support. You will supervise the front desk receptionist and serve as a key operational partner to the Principal, helping the school run smoothly and ensuring a welcoming, service-oriented experience for students, families, and visitors. 

Office Manager Responsibilities

• Supervise the front desk receptionist, ensuring professional reception of visitors, timely response to calls/emails, and smooth front-office workflow.
• Coordinate daily administrative operations: student and staff records, mail, filing, correspondence, school calendars, and support for meetings and events.
• Perform bookkeeping tasks such as processing invoices, accounts payable/receivable, deposits, and basic reconciliations in alignment with diocesan/business-office procedures.
• Provide HR and payroll support, including assisting with onboarding paperwork, maintaining personnel files, tracking required clearances/certifications, and helping monitor timekeeping.
• Manage purchasing for office, classroom, and facility needs: request quotes, place orders, track deliveries, and monitor spending within budget guidelines.
• Serve as administrative support to the Principal, preparing documents and reports and assisting with special projects and communications.
• Maintain confidentiality regarding student, family, and staff information and help ensure compliance with school, diocesan, and applicable state policies.

What Nazareth School – San Diego Offers You

• Comprehensive health, dental, and vision coverage.
• Supplemental Term Life Insurance.
• Accidental Death & Dismemberment Insurance.
• Lay Employees’ Pension Plan.
• 403(b) Retirement Savings Plan.
• Paid Sick Leave and Voluntary Wellness Leave.
• 6 paid holidays.
• Classroom/Extended Care reimbursement and professional development opportunities.

Please note: Specific benefits and perks may vary based on position and diocesan policies.

Religious Qualifications

• Active, practicing Roman Catholic (preferred)
• Respects and understands a Catholic school philosophy

Professional Qualifications

• High School diploma is required; associate or bachelor’s degree in accounting or business administration, human resources, or a related field strongly preferred.
• Five or more years of progressively responsible office administration experience, ideally in a school, nonprofit, or similar mission-driven environment.
• Experience leading or coordinating front-office work, including mentoring or supervising at least one other staff member or volunteer.
• Hands-on experience with bookkeeping and payroll support: accounts payable/receivable, deposits, basic reconciliations, and working with an accountant, business office, or payroll provider.
• Proficiency with spreadsheets and office software (e.g., Excel/Google Sheets, Word/Docs, email/calendar platforms); experience with accounting or student information systems is a plus.
• Strong organizational and time-management skills, with the ability to prioritize, meet deadlines, and shift smoothly between administrative, financial, and HR tasks in a busy school office.
• Clear, professional written and verbal communication skills, including comfort interacting with students, families, staff, vendors, and diocesan partners.
• Demonstrated discretion and judgment in handling confidential student and personnel information.
• A collaborative, service-oriented mindset and the flexibility to pitch in wherever needed to keep the school running smoothly.
• Alignment with Catholic school values and a sincere willingness to support and model the spiritual and educational mission of Nazareth School – San Diego.

Physical Requirements

• School site and office environment with excessive intermittent noise and frequent interruptions Dexterity of hands and fingers to operate a computer keyboard and other office equipment 
• Sitting or standing for extended periods of time.
•  Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies 
• Lift objects such as boxes containing documents and weighing up to 35 pounds 
• Hearing and speaking to exchange information in person or on the telephone 
• Seeing to read, prepare and review various materials 
• Potential for contact with bloodborne pathogens and communicable diseases 
• Mobility to, from, and within the office, as well as maneuvering throughout the school facility 

The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend trainings or workshops. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Nazareth School is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.