School Services Coordinator

Founded in 1901, The Cathedral School is committed to academic excellence in a curriculum that integrates critical thinking, the arts, athletics, and leadership development. The School believes that the recognition and appreciation of differences in race, socioeconomic status, cultural or religious tradition, age, gender, ability, or sexual orientation enhance the individual's sense of identity and broaden respect for others. Through curriculum and informal school experiences, students at The Cathedral School come to understand the inherent value of all people and the importance of working towards equity in all that they do. The School’s mission is brought to life on the idyllic 11-acre campus of the Cathedral of St. John the Divine in Morningside Heights on Manhattan’s Upper West Side through seven Core Values: Cooperation, Courage, Integrity, Kindness, Passion for Learning, Respect, and Responsibility. 

As an independent K-8 day school rooted in the Episcopal tradition, The Cathedral School of St. John the Divine educates students to become articulate, confident, and responsible citizens of the world through rigorous academics, innovative approaches to learning, and the nurturing of their aspirations in a diverse community of all faiths.

The School Services Coordinator keeps the School’s external partnerships running smoothly, accurately, and in good standing. This part-time position brings focused ownership to a set of administrative, data, and compliance functions that are essential to the School’s daily life and long-term institutional health. The Coordinator works across departments and serves as a reliable point of contact for regulatory filings, student data systems, space rentals, vendor administration, and logistical needs that support Cathedral students, families, and employees.

KEY RESPONSIBILITIES

State & Regulatory Compliance

• 
  

  Coordinate and submit annual BEDS (Basic Educational Data System), NAIS (National Association of Independent Schools), and NYSAIS (New York State Association of Independent Schools) reports, gathering data from relevant departments and ensuring timely, accurate filing

  
  


• 
  

  Administer NYSTL (New York State Textbook Loan) program, including tracking requests, managing submissions, and maintaining records

  
  


• 
  

  Manage and renew annual permits (including food service and special event permits), coordinating with City and State offices as needed

  
  


• 
  

  Serve as a point of contact for documentation requests from State and City agencies, routing and responding in coordination with School leadership

  
  

Student Data & Systems

• 
  

  Maintain and update student records in School databases, ensuring data integrity and accuracy

  
  


• 
  

  Support the upload and management of report card data in Blackbaud, coordinating with divisional leadership and faculty members to meet publishing timelines

  
  


• 
  

  Process incoming student data for system onboarding, including enrollment records and initial data entry across relevant platforms

  
  


• 
  

  Administer OMNY student card program, managing enrollment, distribution, and updates

  
  

Transportation Administration

• 
  

  Respond to family inquiries and requests related to transportation and route assignments

  
  


• 
  

  Manage school bus scheduling and routing logistics, serving as primary point of contact for transportation vendors

  
  


• 
  

  Update bus route data throughout the year, ensuring accurate records for families

  
  

Vendor & Operational Administration

• 
  

  Manage the ID printing process for community members, coordinating issuance for new enrollees and annual renewals

  
  


• 
  

  Provide administrative support for other operational needs as assigned, including event logistics, vendor coordination, and facilities-related documentation

  
  

Space Rentals Administration

• 
  

  Serve as a point of contact for space rental inquiries, providing prospective renters with accurate information about available spaces, rates, policies, and scheduling availability

  
  


• 
  

  Coordinate and conduct site visits for prospective renters, in collaboration with Chief Financial and Operations Officer as needed

  
  


• 
  

  Manage rental paperwork from start to finish, including distributing agreements and required forms, collecting completed documentation, and maintaining organized records for each rental

  
  


• 
  

  Track and process rental payments in coordination with Business Office, ensuring timely collection and accurate recordkeeping

  
  


• 
  

  Coordinate security guard coverage and facilities cleanup for rental events, liaising with relevant staff and vendors to ensure spaces are properly prepared and supervised

  
  

QUALIFICATIONS

Required:

• 
  

  Bachelor’s degree

  
  


• 
  

  Exceptional attention to detail, as this role requires accuracy in data entry, recordkeeping, and compliance work where errors carry real institutional consequences

  
  


• 
  

  A self-starter who takes initiative, anticipates needs, and follows tasks through to completion without waiting to be prompted

  
  


• 
  

  Clear, professional written and verbal communication skills

  
  


• 
  

  Strong facility with technology and software platforms; comfortable learning new systems, navigating multiple digital tools, and troubleshooting independently

  
  


• 
  

  Proficiency with standard office software and business tools (Microsoft Office, Google Workspace, Docusign, etc.) as well as comfort navigating web-based platforms, databases, and government agency portals

  
  


• 
  

  Strong organizational skills and demonstrated ability to manage multiple concurrent projects and meet deadlines

  
  


• 
  

  Comfort working with data: entering, maintaining, and auditing records across multiple systems

  
  


• 
  

  Professional discretion in handling confidential employee, student, and family information

  
  

Preferred

• 
  

  Experience working in a school, nonprofit, or other mission-driven organization

  
  


• 
  

  Familiarity with or willingness to learn Blackbaud or similar student information systems 

  
  


• 
  

  Prior experience with state reporting systems or regulatory compliance processes

  
  

The Cathedral School is committed to providing reasonable accommodations for qualified individuals with disabilities in accordance with applicable law. Candidates who require accommodations are encouraged to contact the School to discuss their needs.

The School Services Coordinator is a 12-month, in-person role with a July 2026 start date, with workload concentrated around key institutional deadlines including state reporting cycles, re-enrollment season, and the start of the school year. The hiring range for this position is $32-$38 per hour, based on experience. This role is expected to work primarily on-site during the academic year, with some flexibility in scheduling across a 20-hour week. During summer months, the position transitions to a remote schedule option. 

Cathedral offers a comprehensive benefits package, generous holiday and vacation time, an allotment of remote days for annual use by eligible staff, and a supportive, inclusive work environment within a dynamic, diverse, and authentic school community that believes in the magic and genius of childhood.