Secretary

The successful candidate:

• Maintains regular in-person attendance.
• Performs duties in a consistently pleasant and professional manner with an appropriate personal appearance.
• Adheres to all Board, departmental and organizational policies and procedures including relevant health and safety procedures.
• Drafts correspondence, formats reports, and summarizes meeting notes as directed.
• Performs general secretarial support services.
• Participates in ongoing in-service skills development activities and training programs of a technical or professional development nature.
• Uses technology to search, retrieve, and maintain data to generate reports (e.g. purchase orders, direct payments, timesheets).
• Coordinates appointments, conferences, meetings, travel arrangements, etc; and is proficient in using the internet and electronic tools to do so.
• Plans, schedules, coordinates and/or provides support to meetings or group activities as specified by the Supervisor.
• Maintains organized efficient documentation of department activities.
• Responds to internal and external clients by providing appropriate information as requested.
• Performs other duties as assigned.

Qualifications:

• Two (2) years minimum secretarial experience required
• Associates degree or two years of college credit preferred
• High school diploma or equivalent required
• Must be a team player and able to multi-task in fast paced environment
• Must possess superior public relations and customer-service skills
• Excellent organizational, verbal and written communication skills

Skills and Training

• Excellent communication and interpersonal skills required.
• Demonstrated experience working with diverse populations.
• Ability to process purchase orders and utilize e-mail and voice-mail systems.
• Ability to take notes and minutes at meetings.
• Familiarity with data bases, spreadsheets, internet browsers and presentation software.

All your information will be kept confidential according to EEO guidelines.