Secretary III

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Secretary III to provide support to the Professional and Administrative Support Services at Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Secretary III at Terrestris do?

As the Secretary III, you will provide high-level administrative and clerical support to the Professional and Administrative Support Services team at NSWC Port Hueneme Division. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, highly professional, and capable of working independently or collaboratively within a fast-paced, mission-driven environment.

What does a typical day look like for the Secretary III?

You will:

• Provide executive-level administrative support including calendar management, meeting coordination, and travel arrangements.
• Prepare, proofread, and edit a variety of documents such as memos, reports, correspondence, and spreadsheets.
• Manage incoming and outgoing communications, including routing correspondence and responding to inquiries.
• Maintain filing systems (electronic and hard copy) in accordance with Department of Navy standards.
• Schedule and coordinate meetings, conferences, and teleconferences, including logistical support and documentation.
• Track and monitor project deadlines, deliverables, and ensure timely follow-up.
• Interface with internal staff, external stakeholders, and military/civilian personnel in a professional manner.
• Ensure compliance with all administrative procedures, security protocols, and operational guidelines.
• Utilize DoD and Navy-specific software systems and tools for documentation and reporting purposes (e.g., DTS, eTasker, Navy correspondence systems).

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• An Associate’s degree in any field of study.
• A minimum of three (3) years of experience providing principal secretarial support in an office environment at an enterprise level organization.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong written and verbal communication skills.


• Demonstrated ability to handle multiple tasks and priorities with a high level of accuracy.


• Familiarity with DoD administrative protocols and terminology is highly desirable.

We are extra impressed by folks with:

• Experience working in a Navy or DoD environment.
• Familiarity with Defense Travel System (DTS), Navy Correspondence Manual, or other Navy-specific systems.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.