Secretary - Medical Staff

Job Type: Part Time

Job Shift: Days

Hours:

The Medical Staff Department Secretary reports to the Director of Medical Staff Services, and provides support to the Director and the Medical Staff.  

DEPARTMENT SPECIFIC DUTIES: 

• Answer incoming phone calls, distribute incoming mail, process physician verifications hospital affiliations, maintain accurate filing system, maintain office supplies – ordering/receiving, and assist medical staff manager/director.  Distribute monthly meeting notices and copy packets/materials for meetings. 
• Continuing Medical Education - assist in preparation for the CME programs, (distribute flyers and prepare sign-in sheets and enter physician attendance)
• Maintain the licensure expirables and monthly reports. 
• Duties as assigned 
• Photocopy approved privileges for distribution in privilege binders and keep binders accurate
• Assist Credentials Coordinator prepare credential binders for new applicants
• Assist in preparing outgoing mailings
• Assist medical staff coordinators in preparing for meetings, i.e. Photocopying and distributing packets
• Enter attendance following each CME program

• Experience in a Medical Staff Office preferred. 
• Strong written /English communication skills, word processing (Windows), dictation, medical terminology Excellent customer relations skills. 
• Ability to work independently, 
• use good judgment and maintain confidentiality. 
• Previous secretarial experience required.
• High School Graduate or GED