Security Administrator/Receptionist

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Security Administrator/Receptionist

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remote type

On-site

locations

Princeton, NJ

time type

Full time

posted on

Posted 11 Days Ago

job requisition id

REQ350050

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this job involves -

Join our team as a Security Admin/Receptionist! JLL is on the lookout for a highly capable and dynamic individual to fill this important role. As a Security Admin/Receptionist, you'll play a crucial part in providing reliable, timely, and efficient support. You'll work with a diverse group of internal and external stakeholders at all levels of the organization. The ability to independently prioritize, plan, and organize various tasks is essential in this position. Detail-oriented with strong organizational skills and a team player attitude? Then this role, which offers a wide range of support services to the client office, is perfect for you!
What is your day to day?
Welcome and guide all visitors, employees, and contractors, providing necessary orientation.
Actively participate in facility programs, continuously learning and growing as a professional.
Assist with clerical and administrative duties as required, including filing, database management, and other office support tasks.
Offer additional support across multiple sites as needed.
Provide assistance to the JLL Facilities Management team when required.
Ensure prompt and professional handling of all phone calls, following company protocols and redirecting them to the appropriate department.
Respond to emails addressed to NSP Security/Reception and type any necessary correspondence for the Security Department.
Maintain ongoing communication with the Security Department and manager, reporting any security issues and redirecting calls to GROC that require attention.
Issue access cards, guest badges, photo IDs, and parking decals to employees and contractors.
Keep track of ID and access card issuance statistics, and update card access as required.
Generate C*Cure reports as necessary and notify managers to retrieve badges for disabled employees.
Arrange travel as needed and schedule and coordinate meetings, including reserving conference rooms.
Manage inventory for badging systems, updating standard operating procedures (SOPs) and emergency telephone numbers.
Distribute critical review systems and monthly reports to Corporate Security.
Enforce company security policies and procedures.
Issue camera passes and maintain related files.
Keep records of tickets issued on site.
Maintain a daily log for AVIS car rental keys.
Maintain a clean, organized, and safe workspace.
Adhere to all JLL and client facility policies and procedures.
Work Schedule
7AM - 4 PM, Monday - Friday
Required
High School Diploma or equivalent.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to prioritize tasks and handle multiple responsibilities.
Proficiency in using office software and equipment, such as Microsoft Office Suite and phone systems.
Ability to work effectively both independently and as a part of a team.
Customer service-oriented mindset with the ability to interact professionally with stakeholders at all levels.
Familiarity with security protocols and procedures is a plus.
Flexibility to work in a fast-paced environment and adapt to changing priorities.
High level of confidentiality and integrity in handling sensitive information.
Knowledge of facility management practices is desirable.
Availability to occasionally work outside regular office hours or on weekends for special events or emergencies.
Valid driver's license may be required depending on the location.
Provide additional support at multiple sites as needed.
Must be able to comply with all JLL and client facility policies and procedures.
Preferred
Previous experience in a security administration and/or receptionist position preferred.
Prior knowledge and experience in a regulated environment such as the pharmaceutical, medical device, or other life science industry preferred.
Estimated compensation for this position is:
39,520.00 – 40,102.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site –Princeton, NJ

Job Tags:
Business Security, Communication, Computer Literacy, Computer Software Applications, Confidentiality, Customer Service, Information Security, Life Science, Microsoft Office, Office Administration, Oral Communications, Organizing, Pharmaceutical Industry, Prioritization, Security Policies, Security Protocols, Sensitive Information, Standard Operating Procedure (SOP), Teamwork, Written Communication If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .
This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –

you may contact us at Accommodation Requests .

This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us

page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and

responsibilities.

Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement

which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each

of us unique.

We help our people thrive, grow meaningful careers and find a place where they

belong. Together,

we strive to be exceptional and shape a better world.
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .

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