Senior Accountant

Description

Lead the overall efficient planning, development and functioning of the financial department. Implement controls, systems and procedures for effective fiscal operations, timely monitoring, and financial reporting. Oversee the development and management of annual clinic operating, capital and grant budgets. 

ESSENTIAL JOB FUNCTIONS 

• Assist Director of Finance with general functions of the accounting department, including accounting, budgeting, cash flow and finance and information systems.
• Gather, develop, and deliver monthly, quarterly, annual and other regular reports to the Director of Finance. Assist with creation and delivery of all regulatory reports (i.e. FSR, FFR, UDS, Medicare, Medicaid, IRS Form 990, state tax returns and payroll tax returns).
• Assist Director of Finance with regular city, state, private, and federal grant management. 
• Prepare and maintain specific grant budgets and track as necessary.
• Develop, supervise, and coordinate all efforts to attain maximum third-party reimbursement.
• Assist in preparation of annual organization budget as well as individual grant budgets. Coordinate all department budgets with the Director of Finance. Work with department heads throughout the year to ensure that expenditures adhere to legal and budgetary requirements.
• Develop and maintain relationships with vendors, contractors, and banks.
• Assist HR with processing and issuing annual W-2 forms to employees, Processes 1099’s for contractors/vendors, and employer tax information, as necessary.
• Manage Accounts Payable, including vendor management, purchasing, bill processing and payments. 
• Process request/inquiries from outside vendors for financial information including setting up vendor credit accounts and EFT transactions in accordance with state and federal laws.
• Review all staff credit card reconciliations, ensuring transactions are coded appropriately.
• Manage Accounts Receivable collections and billing. Prepare and record daily A/R deposits. 
• Prepare monthly General Journal and In-Kind entries.
• Oversee maintenance of internal inventory, office supplies and office equipment purchasing & operation; including, ordering, service agreements/updates, maintenance/repair, and compliance with recording, tracking, and reporting, as required.
• Assist with facility management and coordination of facility needs. 
• Monitor and maintain Social Media presence and website content. Working closely with IT contractor to keep things current and maintain a strong digital presence. 
• Perform other duties, as required, to support the Director of Finance and UPFH Administration Department.

ANCILLARY JOB FUNCTIONS 

• Develop and implement policies and procedures in the areas of accounting, finance, and budgets. 
• Research, develop and coordinate performance improvement efforts in fiscal management.  
• Attend and actively participate in team meetings and other meetings as required or requested.
• Other duties as assigned.

Requirements

EDUCATION AND EXPERIENCE 

• Bachelor’s degree in Accounting, Business Administration or equivalent experience is required. 
• 2-5years related experience in major operations responsibility, departmental accountability and payroll is strongly recommended.
• Knowledge of automated accounting and medical billing systems.
• Extensive knowledge of Excel
• Preferred, but not required: 
• Experience using QuickBooks.
• Experience with eClinical Works (eCW)
• Non-profit experience.
• Experience with Health Care finance, including third party reimbursement mechanisms and Federal guidelines regarding budget and financing.
• Experience with the rules and regulations for Community Health Centers.

KNOWLEDGE, SKILLS, ABILITIES 

• Knowledge of information systems.
• Knowledge of Microsoft Office (Word, Excel, Outlook) and basic office computer systems.
• Skills in supervising staff and departments. 
• Ability to build interpersonal relationship and deliver excellent customer service to internal and external customers. 
• Ability to work independently and as a highly functioning team member.
• Ability to think critically.
• Ability to communicate effectively verbally and in writing.
• Ability to communicate in Spanish is a plus.

WORK ENVIRONMENT/PHYSICAL ABILITIES 

• Must be able to sit, stand, talk and hear for extended periods of time.
• Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
• General office environment conditions, with moderate noise levels.