Senior Accountant

Primary Scope: This position is responsible for processing all payables and receivables invoices in a timely and accurate manner while ensuring the integrity of the necessary supporting physical and electronic files in accordance with established company procedures and generally accepted accounting principles.

Responsibilities include but are not limited to preparing customer invoices including verification of price and surcharge. Processing vendor invoices including verification of quantity, price, and terms.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Be a member of the management team demonstrating professionalism and being a leader by example always.


• Maintain file of receiving documents


• Maintain P&L and Balance Sheet reporting.


• Maintain General Ledger in ERP system


• Match receiving documents with vendor invoices


• Verify vendor invoice price and quantity against company generated purchase order and receiving records


• Work with vendors to resolve discrepancies in costs with the engineering, purchasing and production departments


• Enter vendor invoices in a timely manner, using the automated accounting system and ensuring that job costs for purchased material and services are accurate and complete


• Assist in preparation of weekly payables check run, including matching invoices to checks


• Assist President & Sales with budgeting


• Accurately maintain files of paid invoices


• Respond to vendor queries regarding payments, deductions, and charges


• Review and verify accuracy of daily shipping records


• Review and verify product and surcharge pricing against quotes and master files for accuracy


• Verify sales codes, commission rates and supporting documents for accuracy, making corrections as required


• Create product invoices in the automated accounting system and distribute the invoices


• Accurately maintain files of processed invoices by customer


• Process returned goods credits coordinating with the QC department


• Make collection calls at the direction of the President


• Maintain customer portals for efficient payment postings and receipts


• Project work as assigned


• Manage bi-annual physical inventory


• Manage the day to day banking needs

QUALIFICATIONS:

• Ability to generate accurate records in a timely manner


• Ability to work with various administrative disciplines to pursue and correct data errors


• Ability to communicate clearly and effectively with personnel at all operating levels


• Ability to work effectively with vendors and customers to resolve various issues including payment, pricing and returns


• Ability to work with a variety of automated systems including Word, Excel and specific accounting / production management systems


• An analytic work style is extremely important, with strong attention to detail and the ability to identify trends, discrepancies, and areas for improvement.

EDUCATION AND / OR EXPERIENCE

• High School diploma


• Minimum 3 years accounting experience in a manufacturing entity


• Knowledge of GAAP as applied to the payable and receivable function