Senior Accounts Payable Receivable Representative

Department

Compensation

General Description/Primary Purpose

The Senior Accounts Payable/Receivable Representative within Physical Facilities at the University of North Florida is responsible for supporting the department’s financial operations by ensuring the accurate and timely processing of invoices and credit card transactions. This position plays a critical role in maintaining financial integrity and accountability by tracking expenditures, managing purchasing documentation, and supporting compliance with institutional and regulatory requirements. The role contributes directly to the department’s operational efficiency through careful oversight of spending activities and financial records.

This position processes vendor invoices, maintains purchase orders and contracts, and codes departmental p-card transactions. In addition, the incumbent may complete internal recharges, create and distribute invoices, and respond to inquiries regarding financial transactions and processes. The Senior Representative collaborates closely with the Budget Coordinator, participates in cross-training to support continuity of operations, and undertakes special projects and other duties as assigned to meet the evolving needs of the department.

Job Functions

• Process invoices and payments accurately and on time.

• Maintain purchase orders and contracts, tracking balances and deadlines.

• Code and reconcile p-card transactions in compliance with policy.

• Monitor expenditures and resolve discrepancies.

• Prepare and distribute invoices and complete recharge transactions.

• Respond to vendor and staff inquiries with clear, timely information.

• Assist the Budget Coordinator with reporting and special projects.

• Support cross-training efforts and perform other assigned duties.

Required Qualifications

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.