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Title: Senior Accounts Payable Specialist
Reports To: Accounts Payable Lead
Location: Lawrence, MA (Boston Area), with some remote flexibility
What You'll Do:
- Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
- Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
- AMEX CC documentation, approvals, tracking, and audit of expenses.
- Assist AP Lead with preparations of monthly insurance invoices.
- Assist AP Lead with Open Payables Report and submit to Accounting Manager for approval before processing weekly Check/ACH runs.
- Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
- File paid invoices weekly with check copies and supporting documentation upon completion of check runs
- Regularly monitor vendor accounts to ensure payments are current.
- Maintain current W-9 information for all active vendors.
- Respond to/resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
- Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
- Sort and distribute incoming mail.
- Process monthly WB Mason and/or Amazon orders for the Home Office.
Who You Are:
- 3-5 years or more of accounts payable experience.
- Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management.
- Excellent people, team building, and leadership skills.
- Proficient in Microsoft Excel.
- Solid technical, analytical, and problem-solving skills.
- Must be detail-oriented with strong organizational skills.
- Ability to work in a high-volume environment.
- Ability to maintain a high level of confidentiality and professionalism
Benefits
- Health benefits are available upon start date.
- Free Subscription to First Stop Health; receive ongoing care from doctors and prescribers through easy telehealth services.
- Up to 75% discount on your child's tuition (Option for the initial $5,000 of tuition to be taken out of your paycheck before taxes through payroll deductions.)
- Comprehensive benefits package, including health, dental, vision, and pet insurance.
- 401k with company match.
- Tuition reimbursement.
- Career advancement and coaching.
- Additional Paid Time off and Holidays.
- Referral Program.
- #LI-HYBRID
We’re Growing!
Little Sprouts LLC is a subsidiary of Babilou Family, the largest childcare and early education group in Europe. The company provides award-winning early education and child care in the Northeast US through Little Sprouts (MA & NH), Building Blocks Early Learning Center (CT), and Heartworks Early Education (VT). Our employees are passionate about serving children with joy and confidence every day, so we are able to create a family and employee experience that is so much more than just daycare. Together, we are on a meaningful journey to elevate those who dedicate their careers to helping children learn, thrive, and grow.
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