Senior Accounts Payable Specialist

The Sr. Accounts Payable Specialist in the Corporate Accounts Payable Department is responsible for assisting with the accurate and efficient payment of approximately 5500 invoices weekly through various methods. This position is responsible for the accurate and timely completion of weekly payment runs, special handling requests, the review of voucher error reports, timely resolution of errors, the reporting of errors, opportunities, and areas of concern to the AP Supervisor or Manager.

Responsibilities:

• Review daily voucher build and or error reports
• Run, review and action the daily Unposted, Unverified and Header Staging reports, follow up with AP Supervisor and or locations as needed to insure prompt payments
• Verify and Post department upload files in PeopleSoft Financials 9.2 
• Timely processing, completion & reconciliation of pay cycles as per schedule via Check, ACH for US & CAN 
• Pull & provide back up for payments as requested
• Document required evidence & Ensure compliance with pay cycle related SOX controls
• Manage the Corporate AP Mailbox; distribute emails/inquiries to the appropriate AP Specialist & follow up to insure they have been properly actioned and resolved
• Assist with Month End Close processes and procedures
• Reconcile supplier returned checks and provide support to Treasury for deposit
• Respond to internal & external customer & vendor inquiries in a timely & professional manner
• Contribute to the documentation & maintenance of departmental processes and procedures.
• Assist with and lead the training of new AP Specialists 
• Address, resolve & escalate any identified errors with the AP Supervisor
• Provide general assistance/guidance to peers (as may be needed) in the absence of the Supervisor
• Research and resolve aged AP vouchers and outstanding checks
• Research check payment suppliers and work to convert to ACH payment method
• Support of ERP testing processes
• Backup support for AP Customer Refund preparation 
• Additional duties as assigned by supervisor

Experience