Senior Acquisition Specialist

US Citizenship is a Requirement, if you’re not a US Citizen, please do not apply

Senior Acquisition Specialist

This is a full-time/W2 position

Xenith Solutions is a small family focused business where we focus on taking care of our employees and customers equally.  We are focused on serving Federal / Civilian, Defense and Intelligence organizations with superior service.  If you want to be a part of a rapidly growing business with an exceptional culture, then you want to be a part of the Xenith Solutions family.

Xenith offers unmatched Benefits:

• 100% of Medical, Dental, and Vision benefits paid by employer
• FSA or HSA available
• Unlimited Paid Time Off (PTO)
• 401(k) matching (100% up to the first 4%) with NO vesting period
• Tuition / Certification / Training reimbursement
• Accident / Disability / Universal Life Insurance
• And much more…

Job Description:

Xenith Solutions is seeking a Senior Acquisition Specialist to support a federal program management office in Northern Virginia. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate trade and travel. As part of our high-performing team, you will augment our vital work to provide “eyes and ears” technology to protect our nation.

Responsibilities, but not limited to:

• Contract awards and management:
  • Participate in preparation of/and or review proposed Statement of Work (SOWs) and Statements of Objectives (SOOs) with contracting personnel and other program support contractors;
  • Participate in the assembling and issuance of Request for Quotes (RFQ) and Request for Proposals (RFP) and Amendments;
  • Ensure all RFPs/RFQs contain appropriate and current FAR and Agency clauses;
  • Ensure all RFP/RFQ have been reviewed by CO, Policy and Legal when appropriate;
  • Ensure funding documents are accurate and complete;
  • Assemble contract/task order files;
  • Evaluate Change Requests (CR) and /or Change Order modifications;
  • Prepare Task Order modifications and support documents;
  • Attend meetings along with the Contracting Officer; and
  • Prepare correspondence and make recommendations to CO regarding any problems relating to the contract/task order award or any modification.
• Source selection support:
  • Knowledge of the Source Selection process;
  • Ability to assist the Contracting Officer in developing acquisition strategies;
  • Knowledge of processes for negotiated procurements, to include, but not limited to development of negotiation positions;
  • Knowledge of contract administration principles and the practices to monitor contractor performance, including processing of contractors-invoices to ensure that they are forwarded to the paying office in a timely manner and,
  • Ability to assist with the closeout of contract/task orders in accordance with regulation and ensure proper disposition of file.
• Cost and Pricing Support:
  • Coordinate technical and cost analysis of proposals with the Contract Specialist/or Contracting Officer;
  • Conduct fact finding to support contractor negotiations/discussions;
  • Provide labor, overhead, and ODC rate validations;
  • Perform cost/price analysis on contractor proposals;
  • Research contract related information and data;
  • Monitor, track, and maintain pertinent contract files and correspondence.
• Contract Administration Support:
  • Review all incoming invoices ensuring compliance with the Prompt Payment Act;
  • Conduct research of contract related information;
  • Process requests to subcontract from contractors, maintain subcontract status reports, and review contractor subcontract reports;
  • Monitor and track GFP/GFI/GFE requirements;
  • Maintain, update, and distribute COR letters and information;
  • Prepare contract/task order modification and correspondence for close-out;
  • Ensure official contract files are updated and in compliance with internal procedures.

• Ability to pass a government background investigation, including financial, criminal, residential, educational, foreign affiliation, prohibited substance abuse, and employment verifications; an active U.S. Customs and Border Protection Background Investigation (BI) is required. Please note that only U.S. citizens are eligible for a suitability determination.
• 10+ years of acquisition experience and a Bachelor’s degree preferred. Additional years of experience in lieu of degree acceptable.
• Experience supporting multi-functional technical teams for large, complex programs.
• Demonstrates a strong understanding of the contracting lifecycle and Federal Acquisition Regulations (FAR) and other regulatory and policy supplements, both government-wide (e.g., OMB Circulars) and specific to the Department of Homeland Security (e.g., HSAM).
• Knowledge of Federal and agency laws, regulations, and procedures applicable to the acquisition process and to the award and administration of contracts.
• Ability to assist with the award and administration of contracts/task orders in accordance with terms and conditions of applicable laws, regulations and procedures.
• Knowledge of processes for negotiated procurements, to include, but not limited to development of negotiation positions.
• Knowledge of contract administration principles and the practices to monitor contractor performance, including processing of contractors-invoices to ensure that they are forwarded to the paying office in a timely manner.
• Ability to assist with the closeout of contract/task orders in accordance with regulation and ensure proper disposition of file.
• Ability to assist in the performance of cost/price analyses of simple and complex contractor proposals.
• Experience with contract formation and management to support development of documentation for Products, Systems, Software, and Service Support contracts.
• A true team player who maintains a positive attitude in a dynamic environment.
• Values and provides excellent customer service.
• Ability to communicate clearly with a variety of stakeholders.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.

• 3+ years of DHS Acquisition experience.
• Demonstrated understanding of the DHS HSAR to provide support in the preparation for award and administration of government contracts, including Indefinite Delivery Indefinite Quantity contracts, Cost Reimbursement Contracts, and Fixed-Price contracts.
• DAWIA, FAC or NCMA Contracting or Program Management Certifications.
• 3+ years of experience as a warranted Level II contracting officer.
• Project Management Professional (PMP) Certification.

Xenith Solutions LLC is a Service-Disabled Veteran-Owned Small Business founded in 2019. We provide comprehensive, timely and relevant Solutions and Business Consulting support to our customers as a key partner. Our leadership brings over a century of combined experience in Defense and Civilian markets. Our employees possess experience in all aspects of solution development from requirements creation, development, test and evaluation, fielding, and sustainment. At the core of our offerings, we provide strategy and technology solutions, giving our customers valuable insights and thought leadership on the best application of information technology to drive business objectives.

Xenith focuses on solving complex business challenges facing our customers. Our “Success Through Achievement” work ethic means our customer receive quality solutions through our commitment. We pride ourselves on tackling some of the most difficult operational requirements our customers have – ensuring an appropriate match between the mission requirements, financials, schedule, and security.

EEO

Xenith Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

EEO IS THE LAW

If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Xenith Solutions.

E-Verify

As a Federal Contractor, Xenith Solutions is required to participate in the E-Verify Program to confirm eligibility to work in the United States.

Affirmative Action Plan

As a federal government contractor and based on Executive Orders and applicable laws and regulations, Xenith Solutions develops and maintains annual written Affirmative Action Plans and endeavors to hire and advance qualified minorities, females, individuals with disabilities, and protected veterans.