Senior Administrative Assistant

Description

Summary

The Senior Administrative Assistant performs a variety of business-related assignments in program and project management and provides administrative support for one or more technical managers performing specialized and routine administrative activities. This role is key to the organization to ensure effective day to day operations. May lead on more complex assignments and mentor's Junior staff. This position performs the highest-level clerical and administrative support duties.

Responsibilities

Assists with developing, tracking, and submitting contract deliverables for timely submittals

Assist/track routine letters/emails

Interface with the client on a regular basis

Prepares confidential correspondence, reports, and other documents

Take meeting notes for meetings including the Department of Energy’s Office of Legacy Management (LM) client and technical managers as requested

Schedules meetings with the LM client, arranging Tele-Conference meeting logistics

Files records in Content Manager

Manage documents and coordinate with Document Management

Assists with procedure development and revisions as requested

Manages calendars/emails as requested

Configures and manages SharePoint sites

Procurement support as requested

Leads innovation and improvements within the group/groups they support

Other duties as assigned.

Requirements

Education and Experience

Bachelor’s degree or vocational/technical school diploma and 12 years of job related experience

In lieu of a degree, minimum of 14 years of relevant experience

Licenses Valid Driver’s License

Citizenship

United States Citizenship required

Required screenings

Drug Screen

Physical Assessment (if applicable)

Background Check (Criminal, Civil, Educational, Previous Employment, Motor Vehicle, etc.)

Knowledge and Skills

Microsoft Office Suite (Word, Excel, Outlook, SharePoint, PowerPoint)

Excellent Customer Service

Analytical and team-building skills

Demonstrated excellent communication

Physical and Working Conditions

Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.

Disclaimer

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it. 

TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.