Senior Administrative Assistant

Come join TFE, Inc. as a Senior Administrative Assistant supporting the Department of Energy Office of Legacy Management.

Who is TFE, Inc.? Founded in 1989, TFE, Inc. provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other commercial ventures. With over 150 employees and growing, we know our employees are the key to our success. We value their ideas and opinions and want to help them grow in knowledge, skills, and abilities. TFE provides competitive pay, generous PTO, paid holidays, and a top-notch employee assistance program. Our benefit offerings include an excellent 401k plan, medical, dental, vision, short-term and long-term disability, life insurance, and other ancillary benefits.

The Senior Administrative Assistant performs a variety of business-related assignments in program and project management and provides administrative support for one or more technical managers performing specialized and routine administrative activities. May lead on more complex assignments and mentor’s junior staff.

ESSENTIAL DUTIES/RESPONSIBILITIES:

1. Assists with developing, tracking, and submitting contract deliverables for timely submittals.
2. Assist/track routine letters/emails.
3. Interface with the client on a regular basis.
4. Prepares confidential correspondence, reports, and other documents.
5. Takes meeting notes for meetings including the Department of Energy’s Office of Legacy Management (LM) client and technical managers as requested.
6. Schedules meetings with the LM client, arranging Tele-Conference meeting logistics.
7. Files records in Content Manager per established processes.
8. Manage documents and coordinate with Document Management.
9. Assists with procedure development and revisions as requested.
10. Manages calendars/emails as requested.
11. Configures and manages SharePoint sites.
12. Procurement support as requested.
13. Leads innovation and improvements within the group/groups they support.
14. Attends LM/USACE meetings (both physically and virtually), take meeting minutes, transcribe, distribute appropriately, and include in a yearly contract deliverable.
15. Other duties as assigned.

EDUCATION, LICENSE, CERTIFICATION, and EXPERIENCE

Bachelor’s degree or vocational/technical school diploma and 12 years of job related experience

Licenses Valid Driver’s License

CITIZENSHIP

United States Citizenship required

SCREENINGS

1. Drug Test
2. Physical Assessment (if applicable)
3. Background Check (Criminal, Civil, Educational, Previous Employment, etc.)
4. Motor Vehicle
5. Credit Check (if applicable)

REQUIRED SKILLS/ABILITIES:

1. Proficient in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, PowerPoint)
2. Excellent Customer Service
3. Analytical and team-building skills
4. Demonstrated excellent communication
5. Familiarity with Project Management, experience or having worked within a Project management Office a plus.

CORE VALUES:

1. Safety
2. Teamwork
3. Quality
4. Ownership

TRAVEL:

Less than 25%

Must be wiling and able to travel via airplane, tour bus, rental car, or other means required when attending meetings, conferences, seminars, training, and teambuilding events,

ESSENTIAL PHYSICAL REQUIREMENTS:

Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.

DISCLAIMER:

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.

TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.