Senior Administrative Assistant

As one of the world’s largest food-grade logistics companies, McLane Global relies on the efficiency of its fulfillment centers. We consider all our warehouses to be systematic and operate with a customer-centric mentality. To deliver on our promise to customers, we rely on exceptionally talented, bright, and committed people. We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences and perspectives fuel our growth and enrich our global culture. The Senior Administrative Assistant at McLane Global will provide advanced administrative and operational support to the Sales Director and the sales and supply chain teams. This role plays a key part in coordinating sales activities, managing communications with customers, and ensuring smooth daily operations within the fast-paced environment.

The ideal candidate is proactive, detail-oriented, and skilled at balancing multiple priorities while maintaining strong relationships with internal teams and external partners.

Key Responsibilities

• Provide high-level administrative support to the Sales Director, including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Act as a liaison between the Sales Director, supply chain teams, and customers to ensure seamless communication and timely responses.
• Prepare sales reports, forecasts, and dashboards using ERP or CRM systems.
• Data entry to ensure accurate tracking of customer accounts and inventory levels.
• Coordinate meetings with key customers, suppliers, and cross-functional departments (procurement, logistics, finance).
• Draft, proofread, and distribute correspondence, presentations, and sales materials.
• Maintain organized records of contracts, purchase orders, and other key documents.
• Track key performance indicators (KPIs) related to sales and supply chain efficiency.
• Assist customer event planning and logistics.
• Handle confidential business information with discretion and professionalism.

• Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
• 4-6 years of administrative experience, including at least 2 years supporting senior management in sales, logistics, or supply chain operations.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with ERP/CRM systems.
• Understanding of basic sales processes and supply chain workflows.
• Ability to work independently and handle fast-changing priorities.

• Competitive base compensation  
• Full Benefits including Medical, Dental and Vision effective on the first day of employment
• 401(k) with Employer Match (quarterly enrollment)
• Paid Holidays (no waiting period to receive holiday pay)
• Paid vacation, personal, and sick days effective on first day of employment
• All offers are contingent upon passing a background check and drug screening  
• No company visa sponsorships    
• No phone call or walk in inquiries for this position, apply online to be considered

DISCLAIMER    

Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.    

Furthermore, job descriptions typically change over time as requirements and employee skill levels change. The Employer retains the right to change or assign other duties to this position.