A Smarter Career Choice

Position Overview

Key Responsibilities

Leadership Support

• Manage calendars and scheduling for the CEO and Senior Leadership Team.
• Coordinate internal and external meetings, including preparation of materials, agendas, and follow-up items.
• Act as a central coordination point between senior leaders, internal teams, partners, and stakeholders.
• Ensure leaders are prepared for meetings through briefing documents, logistics coordination, and scheduling alignment.

Travel & Logistics

• Manage travel arrangements for the SLT, including flights, hotels, ground transportation, and itineraries.
• Coordinate multi-city travel schedules and ensure efficient routing and timing.
• Prepare detailed travel packets and contingency plans.

Office & Administrative Operations

• Oversee executive office operations, including supply ordering and vendor coordination.
• Manage building access coordination and related administrative processes.
• Maintain organizational systems for executive documentation, correspondence, and records.

Expense & Policy Administration

• Prepare and submit expense reports for the SLT in accordance with company policies.
• Support administrative compliance with internal policies and procedures.
• Assist with policy communication and administrative follow-through across departments.

Leadership Meetings & Events

• Coordinate leadership meetings, including SLT staff meetings and operational reviews.
• Plan and execute internal leadership events and team gatherings.
• Lead logistical coordination for the Annual Leadership Summit, including venue, scheduling, travel, and catering.

Employee Engagement Support

• Assist with employee engagement activities, internal meetings, and company events.
• Coordinate catering and logistics for leadership meetings and company functions.
• Provide administrative support for internal company initiatives and programs.

Required Qualifications

• 5+ years of administrative or executive support experience, preferably supporting C-suite leaders.
• Proven experience managing multiple executives’ calendars and competing priorities.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Comfortable operating across both Windows and Apple operating systems.
• Exceptional organizational, communication, and time-management skills.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Ability to thrive in a fast-paced, rapidly scaling organization.

Preferred Experience

• Experience supporting executive teams within technology, telecommunications, infrastructure, or high-growth companies.
• Demonstrated experience coordinating leadership meetings, offsites, or corporate events.
• Familiarity with corporate expense-management systems and travel platforms
• Experience working directly with senior leaders or in board-level environments.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation & Benefits

IQ Fiber offers a competitive compensation package, including:

• Competitive base salary
• Comprehensive medical, dental, and vision benefits
• 401(k) with company match
• Paid time off and holidays
• Opportunities for growth within a rapidly expanding fiber-optic provider

IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.