Senior Administrative Assistant

Job Title

Life Manager / Executive Assistant to the Founder (Path to Chief of Staff)

Location

Dearborn, Michigan (ZIP: 48124)
Hybrid – Primarily in-person, with remote flexibility as needed

Company Overview

We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60+ team members and is entering a high-growth phase with a clear goal of reaching $10M+ in annual revenue.

This role exists for one purpose: to buy back the Founder’s time so he can focus on sales, authority-building, networking, and growth.

Role Overview

This is not a traditional Executive Assistant role.

This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you.

You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction.

If you need to be told what to do, this role is not for you

Key Outcomes (What Success Looks Like)

• Buy back at least 10 hours per week of the Founder’s time
• Enforce structure, routines, schedules, and follow-through
• Ensure nothing falls through the cracks—business or personal
• Founder focuses on sales, growth, authority, and networking only
• Everything else is handled, tracked, documented, and reported

Core Responsibilities

1. Founder & Executive Management

• Own and manage the Founder’s calendar, schedule, priorities, and routines
• Create and enforce a structured daily and weekly schedule
• Ensure meetings are prepared for in advance (agenda, notes, assets ready)
• Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
• Actively tell the Founder what needs to be done—not ask

2. Business Operations & Reporting

• Liaise with department heads to:
• Track progress
• Ensure deliverables are met
• Collect reports and KPIs
• Consolidate reporting so the Founder receives clear, concise summaries
• Track onboarding, training, and readiness of new hires (e.g., sales closers)
• Ensure documentation, SOPs, and processes are maintained and followed
• Identify inefficiencies and propose solutions proactively

3. Project & Task Management

• Own execution of ongoing and new projects
• Ensure no project stalls due to lack of follow-up
• Coordinate across teams using tools like:
• Slack
• Google Workspace
• Asana / Monday.com
• HubSpot (or similar CRM)
• Track deadlines, priorities, and dependencies

4. Personal & Household Management

• Manage personal logistics for the Founder and spouse:
• Appointments
• Travel planning
• Errands
• Household needs
• Coordinate:
• Home maintenance
• Vendors
• Groceries and household orders
• Ensure family commitments (kids’ schedules, events, pickups) are handled
• Remove all personal distractions from the Founder’s plate

5. Authority & Growth Support

• Schedule and organize:
• Networking activities
• Authority-building initiatives
• Social media and brand activities
• Ensure assets, time blocks, and follow-through are in place
• Keep the Founder focused and accountable to long-term growth initiatives

Required Experience & Profile

This role requires senior-level maturity and experience.

Must-Have:

• 5–10+ years experience in:
• Executive Assistant
• Life Manager
• Operations Manager
• Chief of Staff–type roles
• Proven experience supporting high-performing, Type-A executives
• Strong operational, organizational, and project management skills
• High emotional intelligence and confidence
• Ability to push back, set boundaries, and enforce structure
• Logical thinker and strong problem solver
• Comfortable managing both business and personal matters
• Tech-savvy and fast learner

Strongly Preferred:

• Experience in fast-paced, entrepreneurial, or agency environments
• Experience managing founders with ADHD / high-energy personalities
• Background in operations, project management, or business management

Required Skills & Tools

• Slack
• Google Workspace
• Asana, Monday.com, or similar
• CRM familiarity (HubSpot or equivalent)
• Calendar and task management systems
• Strong documentation and reporting skills
  

Personality Fit (Critical)

• Extremely organized
• Calm under pressure
• Not intimidated by strong personalities
• Direct, assertive, and confident
• Proactive, not reactive
• Takes ownership and accountability
• Career-oriented (this is not a short-term role)

Work Schedule

• Full-time
• On-site: 8:30 AM – 5:00 PM
• Flexibility required when needed
• Hybrid/remote flexibility when Founder is traveling

Compensation & Benefits

• Salary: $50,000 – $90,000 base (depending on experience)
• Performance-based bonuses
• Paid time off
• Growth path to Chief of Staff
• Potential to build and manage a support team
• Initial 1099 with transition to W-2 for the right candidate