Senior Administrative Assistant

Ataero is Hiring!

Sr. Administrative Assistant

(2 positions)
Full-Time (New Contract)
Crystal City, VA

Who We Are:

Founded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.

We provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.

Ataero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.

Position Summary:

Ataero is seeking a highly professional Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.

This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.

Key Responsibilities:

• Manage complex executive calendars and scheduling using Microsoft Outlook


• Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements


• Prepare and deliver briefing materials, read-ahead packages, and executive correspondence


• Manage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT) while ensuring timely completion of all suspense actions.
  


• Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.


• Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.


• Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.


• Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.
  

Additional Duties:

• Interface daily with senior military officers, SES, and government stakeholders


• Maintain workflow/tasker systems and organizational priorities


• Support Defense Travel System (DTS) actions including travel coordination and vouchers


• Assist with meeting logistics, conference room scheduling, and secure communications


• Support continuous process improvement initiatives within the organization

Minimum Qualifications:

• Bachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted).
  


• Minimum of five (5) years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.


• Experience providing executive administrative support to senior government leadership.


• Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.


• Active Secret Security Clearance is required.
  

Required Skills & Competencies:

• Excellent verbal, written, and interpersonal communication skills


• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
  


• Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems.


• Ability to manage executive correspondence, suspense tracking, task management, and document routing.


• Strong knowledge of DoD administrative policies, executive support, and headquarters operations.


• Exceptional organizational, communication, and customer service skills.


• Ability to manage multiple competing priorities with minimal supervision.


• Professional discretion when handling sensitive or classified information.
  

Preferred Qualifications:

• Ten (10) or more years supporting DoD headquarters or acquisition organizations.
  


• Previous experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program.


• Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers.


• Demonstrated experience using:
  
  
  
  • Enterprise Task Management Software (ETMS2)
  
  
  • Executive Management Tracking (EMT2)
  
  
  • Task Management Tool (TMT)
  
  
  • Defense Travel System (DTS)
  
  
  
  


• Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.
  

Benefits:

• Health Insurance


• Dental Insurance


• Vision Insurance


• Basic Life & AD&D


• Short Term Disability


• Long Term Disability


• 401(k) Retirement Plan


• 401(k) Employee Matching, up to 6% with immediate vestment


• Employee Assistance Program


• Paid Time Off + all Federal Holidays


• Tuition Assistance/certifications for job related education