Senior Administrative Assistant

Job Description

Naval Nuclear Laboratory is seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team. As a Senior Administrative Assistant, you will be responsible for coordinating travel, issuing official correspondence, managing calendars, and performing a variety of other administrative tasks.

Responsibilities:
• Coordinate travel arrangements for senior management and staff, including booking flights, hotels, rental cars, and other travel-related services.
• Prepare and issue official correspondence, including letters, memos, and reports, ensuring accuracy, completeness, and compliance with established guidelines and procedures.
• Manage calendars for senior management and staff, scheduling appointments, meetings, and other events as needed.
• Answer and screen phone calls and emails, directing inquiries to the appropriate personnel and providing information as needed.
• Maintain files and records, ensuring that documents are organized and easily accessible.
• Provide general administrative support, including photocopying, faxing, scanning, and mailing documents, as well as ordering office supplies and equipment.

Required Combination of Knowledge and Skill

Preferred Skills

• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint


• Demonstrated experience coordinating corporate travel and working with travel‑booking systems such as Concur or similar platforms.


• Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment


• Excellent communication skills, both verbal and written, with the ability to interact effectively with all levels of personnel


• Ability to maintain confidentiality and handle sensitive information with discretion


• Demonstrated ability to anticipate and take initiative on tasks without direction


• Strong customer-service mindset


• Ability to maintain a positive and professional demeanor in a fast paced and occasionally stressful environment

Compensation and Benefits

• Health, Dental, Vision & Voluntary Benefits


• Disability, Life & Accident Insurance


• 401(k) Savings program & Capital Accumulation Plan


• Personal & Medical Time Off


• Paid Parental Leave


• Flexible Work Schedules


• Tuition Assistance for Eligible Employees


• Student Debt Benefit Personal Time Off Sell Program


• Employee Assistance Program (EAP)


• Wellness Program


• Visit us online to view all NNL benefits!

Pay Range