Senior Administrative Assistant

Pay Range: $27.80-$43.08 Company Overview:

The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe. 

 

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Job Description:

Exciting Opportunity at MSK: We are looking for a Senior Administrative Assistant to provide support to high level Departmental faculty leadership on our team!

 

Role Overview:

The Department of Medical Physics is actively developing methods to address a wide range of imaging, radiotherapy, and engineering challenges in the treatment and diagnosis of cancer. We collaborate among medical physicists, radiation oncologists, radiologists, and clinical investigators to ensure that the latest developments benefit patients as quickly as possible. We are responsible for the safe use of radiation by our patients and staff, the calibration of radiation-producing equipment and radioactive sources, and the design of devices for use by other departments.

• Coordinate and participate in meetings, providing technical support, creating/distributing agendas, taking meeting minutes, and following up on action items
• Prepare, proof-read and process documents for approval and/or distribution utilizing office automation; assist with editing and formatting academic papers
• Track expenses of faculty, staff, and non-employees; process reimbursements and payments
• Assist with scheduling and making travel arrangements
• Manage Vice Chair/Division Director’s calendar and schedule meetings as assigned
• Assist Vice Chair/Division Director with the development, planning, and execution of various projects in support of departmental operations and initiatives
• Data gathering, analysis and report generating
• Prepare purchase requisitions, work orders, and process invoices for payment
• Gather information and perform data entry in MSK Time and Qgenda timekeeping systems
• Coordinate new employee team-specific orientation
• Craft and distribute email communications including notifications, announcements, agendas, and invitations
• Coordinate candidate interviews involving multiple partners
• Perform other tasks delegated by the Director and Associate Director

Key Qualifications:

• 2-4 years experience providing executive-level administrative support
• Strong Outlook calendar management skills and experience in using Microsoft Office (including Excel, PowerPoint, and Teams)
• Ability to multitask in a high-volume office
• Proven success at making timely decisions
• Adept at building partnerships to meet shared objectives and goals

Core Skills:

• Effective interpersonal skills, capable of determining how best to reach different audiences and implement communications based on that understanding.
• Strong prioritization, attention to detail, and a proven ability to make timely decisions that keep the organization moving forward
• Ability to operate autonomously, with discretion, in a fast-paced and constantly evolving environment
• A critical problem-solver who is resourceful with excellent organizational skills and able to handle competing assignments
• A professional who is comfortable working closely with senior faculty and staff
• Capable of building strong customer relationships and delivering customer-centric solutions
• Willing to take action and eager to embrace new opportunities and tough challenges with high energy, and passion

Additional Information:

 

Location: 321 East 61st Street, Joy Building 3rd floor

Reporting to the Associate Director Hospital Operations

Hours: Monday-Friday, 9:00am-5:00pm, hybrid

Pay Range: $27.80/h-$43.08/h

 

Helpful Links:

• MSK Compensation Philosophy
• Review Our Greats Benefits Offerings

 

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Closing:

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.  

 

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