Senior Administrative Assistant | Global Alliances

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Join AbbVie's Global Alliances team as a Senior Administrative Assistant, providing essential support to a dynamic team that includes a VP and team of dedicated scientific and business professionals. This team is integral to advancing external innovation and operates within the Corporate Business and Strategy Office, collaborating closely with AbbVie's business development, R&D, Commercial, and Strategy functions. Become an integral part of a collaborative team environment, working closely with the VP, scientific experts, and business professionals to foster innovation and drive external partnerships.

Key Responsibilities:

1. Administrative Support: Deliver comprehensive administrative assistance to the VP and the Global Alliances team, ensuring seamless operations.
2. Calendar and Travel Management: Efficiently manage complex calendars and coordinate domestic and international travel arrangements.
3. Meeting and Interaction Scheduling: Coordinate governance meetings and interactions between AbbVie personnel and external partners.
4. Event Coordination: Support external partnering events and conferences, such as the JP Morgan Healthcare Conference, with travel logistics and on-site assistance.
5. Team Administration: Organize team meetings, training sessions, and other functions to facilitate team collaboration and development.
6. Documentation and Compliance: Maintain departmental files in accordance with corporate and legal guidelines.
7. Onboarding Support: Coordinate office setups and onboarding processes for new employees.
8. Professional Interaction: Engage professionally with high-level executives and administrative personnel both internally and externally.
9. Confidential Information Handling: Consistently manage confidential or business-sensitive information with discretion.
10. Problem Solving: Proactively identify and resolve scheduling conflicts and other administrative challenges.
11. Procedure Adherence: Follow company purchasing and other established corporate procedures.
12. Cross-Administrative Collaboration: Partner effectively with other administrative professionals to share best practices, provide backup support, and ensure smooth coordination across executives and teams.
13. Availability: Maintain consistent presence and responsiveness during standard business hours to provide timely support to leaders and co-support executives.
14. Technology Utilization: Employ intermediate to advanced skills in Microsoft Office Suite and other business-specific software tools.

1. Experience: Minimum of 3 years in an administrative assistant role, with experience supporting VP-level executives or equivalent.
2. Education: High School diploma or equivalent required.
3. Technical Proficiency: Strong knowledge of Microsoft Office Suite, Outlook, and Adobe Acrobat.
4. Self-Starter: Capable of functioning independently with minimal supervision and eager to take initiative in supporting team objectives.
5. Interpersonal Skills: Ability to build strong relationships with team members, and cross-functional partners, and external partners contributing to a collaborative team environment.
6. Adaptability: Quick learner with the ability to adapt to changing circumstances in a fast-paced setting.
7. Innovative Mindset: Open to suggestions and improvements for process enhancements.
8. Professionalism: Maintain a professional demeanor, consistently demonstrating integrity and discretion in handling sensitive information.

Why Join Us? Are you passionate about innovation in the biopharmaceutical industry and eager to support a team that's breaking new ground in external partnerships? Your role will contribute to meaningful advancements, offering a rewarding and engaging work environment where professionalism meets opportunities for growth and collaboration with industry leaders.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html