Senior Administrative Assistant, QA (Contract) 23703

The Senior Administrative Assistant provides advanced administrative and office support to senior-level leadership and department teams. This role requires a proactive individual with exceptional organizational skills, experience managing executive calendars, and the ability to coordinate high-level meetings and events. The successful candidate will demonstrate discretion, initiative, and the ability to manage multiple priorities in a dynamic business environment.

Key Responsibilities:

• Manage complex calendars, including internal/external meeting coordination, prioritization, and logistical arrangements such as booking rooms, ordering catering, and day-of support.
• Coordinate domestic and international travel, including booking flights and accommodations.
• Prepare and submit expense reports and process purchase orders, contracts, and invoices.
• Plan and support team events, offsite meetings, and business lunches/dinners.
• Prepare and distribute meeting materials, including agendas, presentations, pre-read documents, and notes.
• Serve as a point of contact and resource for internal systems (e.g., expense reporting, procurement, learning platforms, SharePoint).
• Assist with onboarding new team members, including coordination with IT and Facilities.
• Register and escort visitors; maintain a welcoming and professional office environment.
• Oversee local vendor relationships (e.g., couriers, office equipment services, cleaning companies).
• Monitor and track departmental or office budgets and assist with resource planning.
• Maintain a high level of confidentiality and discretion in all communications and activities.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 4 years of experience in an administrative, executive support, or business operations role.
• Proven experience managing high-level executive calendars and organizing large-scale business meetings.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent time management and organizational skills; able to prioritize tasks and multitask effectively.
• Exceptional attention to detail and problem-solving skills.
• Strong verbal and written communication abilities.
• High level of professionalism and discretion in handling confidential information.

• CONTRACT