Senior Administrative Assistant - Tax

This position is a member of a specialized global administrative team (US Tax Administrative CoE) to provide administrative solutions to the global tax department. The Global tax department includes more than 250+ tax professionals, including the Tax Administrative CoE (Center of Excellence). As a part of this position's responsibility is providing administrative and office support for the Tax - Vice Presidents based out the of Beachwood, OH office. Serve as the single point of contact for managing tax leader's calendars, proactively managing overlaps, required meetings and conflicts Work with other US Tax CoE team members to complete various tax projects assigned by tax professionals * Provide back-up support to SVP, Taxes & Finance Technology as needed Sort and distribute daily mail, including scanning and sending mail to team members, and prepare outgoing mailings such as certified and FEDEX packages Manage office supply purchases as needed to ensure consistent inventory Organize team lunches, and provide assistance for larger events as necessary Provide administrative set-up for new-hires including file access set up, maintain team organizational charts, email distributions lists, office layout footprint and floor maintenance work order ticket system Proficient use of Teams for seamless facilitation of quarterly global tax department meetings Other day to day activities as required, such as external guest support, and any other urgent administrative needs. Minimum of a high school diploma from an accredited institution. Minimum 5 years of experience as an Administrative or Personal Assistant, with at least 3 years working with Executive-level leaders No relocation is being offered for this position only candidates located within a 50 mile radius of Beachwood, OH will be considered. Must be able to work in the United States without corporate sponsorship now and within the future. Experience in Microsoft Office 365 applications including Outlook, PowerPoint, SharePoint, Teams, Excel, Word, etc. Flexible and pro-active; Ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities while maintaining a high degree of discretion and professionalism. Exhibits high degree of reliability and trustworthiness with an ethical approach. Effectively work and partner with people at all levels of the organization, as well as external contacts, customers, suppliers, etc. Ability to problem solve and come up with creative approaches to how work gets done. Operates with a digital mindset, leverages data, digital tools and processes while operating with agility. Strong written and verbal communication skills, analytical ability, and excellent interpersonal skills. Ability to work effectively independently and within a team and thrive in a fast-paced environment. We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws. You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number. We know that good benefit programs are important to employees and their families. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.