Senior Administrative Manager

WHO WE ARE: Healthy Kids is not just another childcare provider. We are Inc. 5,000's fastest-growing provider of Early Learning, Before and After School, and Summer Camp Programs with over 100 locations generating over $12 million in annual revenue, with a clear line of sight to $20 million+ in the next 3 years. Our team is lean, driven, and scaling quickly—30%+ growth year-over-year. As we grow, we’re looking for a strategic and hands-on Senior Administrative Manager to build and lead the HR, Onboarding, Finance and Buildings functions and scale those departments as we grow. We are a certified benefit corporation on a mission to reinvent accessible and affordable childcare for today’s families and create opportunities for our team to do what they love (and feel valued while doing it). For more information on the organization, see www.HealthyKidsPrograms.com.

JOB SUMMARY:

Healthy Kids is looking for a high-energy, change-loving, take-charge, highly skilled, self-starter for the position of Senior Administrative Manager who will scale the Healthy Kids HR, Onboarding, Finance and Facilities Departments as we double our size. This person will oversee and coordinate the functions of HR, onboarding, facilities (buildings), and finance through department managers. This position is responsible for providing vision, leadership, planning, project coordination, and management for the development of a high-performing yet cost-effective teams This position is a full-time, exempt position based at our administrative offices at 2 Summit Court, Fishkill NY.

Reports to: CEO
Location: Fishkill, NY
Type: Full-Time

Salary: $90,000-$100,000

Key Responsibilities

• Team Leadership:
  • Directly oversee department managers in HR, onboarding, facilities, and finance.
  • Set goals, KPIs, and performance expectations for each team.
  • Provide coaching, feedback, and performance management support.
• Operational Oversight:
  • Ensure day-to-day operations across all locations run efficiently and compliantly.
  • Standardize processes and policies across departments to support consistency and scalability.
  • Identify and implement process improvements to increase operational efficiency.
• Cross-Functional Coordination:
  • Facilitate communication and alignment between functional teams.
  • Work with the CEO to translate vision and strategy into operational plans.
• Reporting & Metrics:
  • Track and report on departmental KPIs and overall company performance.
  • Monitor compliance, quality standards, and cost controls.
• Strategic Projects:
  • Lead or support special projects such as new location launches, system upgrades, or acquisitions.
  • Evaluate tools, systems, and vendors to improve operations.

QUALIFICATIONS:

• 5–10+ years of operations or general management experience, preferably in multi-location businesses (e.g., childcare, retail, healthcare, hospitality).
• Proven ability to manage managers and cross-functional teams.
• Strong analytical and problem-solving skills.
• Excellent organizational and communication skills.
• High attention to detail and execution.
• Experience with scaling organizations or fast-growth environments preferred.
• Bachelor’s degree required; MBA or equivalent a plus.

BENEFITS:

• 9 (nine) paid holidays.
• 1 (one) paid floating holiday.
• 15 (fifteen) paid accruable PTO days (1 PTO day increase every year for 5 years).
• 7 (seven) paid accruable NY Sick days (56 hours/year = 7 days)

Eligibility to participate in:

• Medical (MVP Health Care) insurance.
• Dental (Delta Dental) insurance.
• Vision (Davis) insurance.
• 401k plan after 6 months and 500 hours worked.
• Ally Health Telemedicine.
• AFLAC supplemental insurance & Life Insurance plans.
• On Demand Pay is offered.

Healthy Kids is dedicated to creating a workforce that promotes and supports diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Healthy Kids Programs makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, visit: healthykidsprograms.com