Senior Administrative Specialist

Important Application Submission Information

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Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

This is the career/senior level of the administrative hierarchy.  Employees at this level provide administrative support to work groups in the organization.    At this level, the individual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position typically supports multiple managers and serves in a non-exempt capacity.

Responsibilities

• Prepare and update functional reports and records requiring compilation of information from multiple sources
• Responsible for proper storage of and vaulting QA records that satisfy regulatory and records retention requirements
• Update procedures/drawings/technical specifications and perform periodic audits to ensure compliance 
• Responsible for proper posting and vaulting of qualification records, which requires extensive training through corporate support to receive qualification to perform
• Responsible for Operations shift scheduling to ensure compliance with manning requirements and regulatory work hour limits
• Management of Emp Center and Timesheets, as well as conducting audits annually for Emp Center
• Receives, screens, and directs incoming calls, visitors, mail and e-mail.
• Maintain files and cabinets
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses

Preferred Qualifications

• Strong computer skills
• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint.
• Demonstrated ability to multi-task and prioritize assignments.
• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner.
• Ability to effectively interface with multiple across a department, e.g. managers, supervisors, employees
• Experience working in a fast-paced, demanding environment with changing conditions.

Working Conditions

• Performs work in normal office environment

• May be required to provide assistance in multiple areas as needed.

• Position may be located at a generating plant, regional office, etc. 

• Prolong sitting at desk/computer.  

• May be required to travel for training and/or assistance at other sites and may be required to work overtime. 

Travel Requirements

Relocation Assistance Provided (as applicable)

Represented/Union Position

Visa Sponsored Position

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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