Senior Administrative Specialist

Location: Albuquerque, NM (Kirtland Air Force Base)

Clearance: Must attain a Department of Energy (DOE) "L" Security Clearance

Licensing: Valid Class D driver’s license

Travel: Occasional

Summary: Provides comprehensive logistical, administrative, and travel support

to the Office of Secure Transportation (OST) Recruiting Branch. Responsible for

the full lifecycle of applicant travel, secure escorting, and administrative

operations.

Major Duties & Responsibilities

- Travel Coordination & Processing: Coordinate all travel arrangements for

Federal Agent applicants. Build traveler profiles, determine optimal travel modes,

and clearly communicate eligible expenses to candidates.

-Travel Authorization (TA) & Voucher (TV) Management: Process a high

volume of TAs and TVs in Concur in compliance with Federal Travel Regulations

(FTR) and agency policies. Track statuses via spreadsheets to ensure

reimbursement processing within five business days.

-Applicant Transportation & Secure Escort: Serve as the primary point of

contact for applicant logistics. Operate government-owned vehicles (sedans,

vans, SUVs) to transport and escort applicants to, from, and within secure

facilities on Kirtland Air Force Base. Manage vehicle logs, refueling, and

maintenance reporting.

-Administrative Branch Support: Maintain applicant tracking spreadsheets,

generate ad hoc reports and metrics, review monthly travel budget reports, and

perform daily administrative tasks to support recruiting operations.

Required Knowledge, Skills, & Abilities

-Travel Regulations: Expert knowledge of Federal Travel Regulations (FTR),

DOE, and OST travel policies.

-Systems Proficiency: Hands-on experience using government travel systems

(e.g., Concur) and Microsoft Office Suite (Word, Excel).

-Security & Escort Protocols: Understanding of secure federal facility access

and escort procedures.

-Logistics & Problem-Solving: Ability to operate government vehicles safely and

resolve sudden travel delays or schedule shifts under time constraints.

-Communication: Strong oral and written communication skills to guide

applicants through complex travel rules and coordinate with agency personnel.

Work Environment & Physical Demands

-Work Environment: Divided between a standard professional office setting and

active driving/escorting duties in the local area and Kirtland Air Force Base

(exposure to normal traffic hazards).

- Physical Demands: Primarily sedentary desk work, combined with regular

periods of walking, standing during escorts, and driving government vehicles.

Must be able to carry light items (laptops, files).

Supervision & Guidelines

-Supervision: Works independently to plan and execute tasks under general

supervisory objectives. Routine coordination and problem-solving are handled

autonomously; major policy deviations or unprecedented issues are referred to

the supervisor.

- Guidelines: Governed by highly detailed, established rules (FTR, DOE/OST

travel policies, base security protocols). Judgment is required to select and apply

the correct guidance to resolve travel issues while maintaining strict regulatory

compliance.

Minimum Qualifications:

- Clearance: Must attain a Department of Energy (DOE) "L" Security Clearance

- Licensing: Must maintain Valid Class D driver’s license

- Systems Proficiency: Hands-on experience using government travel systems (e.g.,

Concur) and Microsoft Office Suite (Word, Excel).

- Communication: Strong oral and written communication skills to guide applicants through

complex travel rules and coordinate with agency personnel.

Desired Qualifications:

- Travel Regulations: Expert knowledge of Federal Travel Regulations (FTR), DOE, and

OST travel policies.

- Security & Escort Protocols: Understanding of secure federal facility access and escort

procedures.

About Innovative Technology Partnerships (ITP): 

Innovative Technology Partnerships (ITP), A Cogent Security Company, provides consulting, management, engineering and technical support services in national security missions to the Department of Energy (DOE), National Nuclear Security Administration (NNSA), the National Laboratories and their Management and Operating (M&O) contractors associated with the nation's Nuclear Security Enterprise; as well as to other federal agencies and public/private sector organizations.

Company Website: https://www.cogentsecurity.com