Senior Administrative Specialist

What You'll Do

The Safeguards, Security and Emergency Services (SS&ES) Senior Administrative Specialist performs complex, advanced administrative functions in support of the SS&ES Vice President, S&S Senior Director and the SS&ES organization. This position requires an extensive knowledge of Y-12 policies, procedures, work methods, and systems. The position supports administrative functions that are complex and diverse in nature. The position also applies sound business judgment, problem solving and independent decision-making skills, leadership, detailed knowledge of company operations, procedures and personnel, and experience necessary to support the organization. Within established guidelines, independently makes decisions regarding planning, organizing, and scheduling work. Is responsible for quality control of all documents prepared for signature and use, including the formatting, preparation, and/or editing of correspondence and reports, and obtaining proper reviews for classification and public release of information. Exercises tact and discretion in dealing with sensitive issues requiring senior management's attention. Sets the standard for and directs the work of other administrative staff as appropriate.

Work involves multiple and complex tasks and results in significant contribution to the organization and requires a high degree of teaming, judgment, planning, and analysis with minimal or limited supervision. Has freedom to implement own solutions to problems. Routinely applies independent judgment with respect to matters of significance. Contacts are frequently across organizational lines and levels of management, as well as internal and external customers and stakeholders. Manages information flow and communications with external and internal contacts; prepares and/or reviews a variety of written materials; establishes and manages records systems; provides advice on proper application of company policies and procedures assuring compliance with office procedures and guidelines; and performs related activities such as assisting.

Performs a wide variety of duties as required by daily operations. Works directly with the division leadership team. Receives, screens, and redirects incoming communications as appropriate and identifies items requiring priority attention. Independently responds to letters and general correspondence of a routine nature. Such duties might include assisting with hiring and onboarding new personnel, supporting division training, preparing travel requests, expense reports, requests for reimbursement, purchasing materials for the division, and attending meetings to take notes and prepare meeting minutes telecommunications coordinator and SharePoint Administrator. Ensures work is completed in a timely, professional manner with attention to details. Works with administrative staff to arrange meetings, events and programs as directed.

What You Can Expect

Minimum Job Requirements

Why Y-12?

Notes