Senior Archivist / Site Lead

Eastern Shawnee Companies, LLC (ESC), is a board-governed holding company that proudly represents a collection of tribally owned small businesses providing professional and construction services. As a wholly owned subsidiary of the Eastern Shawnee Tribe of Oklahoma (ESTO), ESC is deeply committed to enhancing and supporting tribal sovereignty while delivering sustainable solutions for our diverse range of tribal, federal, government, and private clients.

Our primary focus is empowering tribal communities and promoting economic growth through dedicated services. By leveraging our experience and deep understanding of the challenges faced by tribal entities, ESC aims to be a trusted partner for tribal, federal, municipal, and private clients alike. We are passionate about creating sustainable solutions that benefit our clients and contribute to preserving tribal heritage and the well-being of future generations.

We invite you to join us on this transformative journey as we build upon tradition, empower communities, and create a legacy that resonates for future generations.

Summary.
ESC is seeking a full-time Senior Archivist / Site Lead to support the Combined Arms Command History Office at Fort Leavenworth, Kansas. This role is responsible for preserving, organizing, digitizing, cataloging, and retrieving materials within the Combined Arms and Fort Leavenworth Archive. The Archivist will work with both physical and digital collections, maintain the CAFLA catalogue and finder guide, process new archival material, support document retrieval requests, and provide professional archival expertise to the CAC History Office.

The ideal candidate is an experienced archivist with an active SECRET clearance, strong knowledge of professional archival practices, and hands-on experience with records appraisal, preservation, cataloging, digitization, SharePoint, Microsoft Office, and archival database or finding aid workflows.

Responsibilities.

· Develop an initial prioritization plan after inspecting the physical and digital archive. The plan should address appraisal, destruction/disposition, preservation, labeling, database entry, and a timeline for completing required archival work.

· Transfer archival material between the CAC History Office, Combined Arms Research Library, and archive storage/processing locations while maintaining security, chain-of-custody awareness, and proper handling practices.

· Appraise physical and digital materials for inclusion in the archive using professional archival standards, CAFLA organization practices, and sound historical judgment. Review selected materials for classification considerations and recommend downgrading when appropriate, subject to Government review.

· Prepare records not selected for inclusion for destruction or disposition in accordance with Army records management procedures, security requirements, and Government approval processes.

· Preserve hard-copy and electronic archival documents using professional archival practices, with attention to physical preservation, electronic records preservation, and disaster preparedness.

· Identify, arrange, and label archived documents according to the established CAFLA labeling system and current CAFLA processing instructions.

· Digitize, convert, and upload materials into the CAFLA digital archive and SharePoint/database environment. This includes creating PDF/A files, converting Word/PowerPoint/Excel files to archival PDF format, using portfolio PDFs where appropriate, following CAFLA naming conventions, uploading documents, creating finder guide entries, and labeling folders.

· Maintain and update the CAFLA Catalogue / digital finder guide so archived materials are discoverable, organized, and retrievable for historical research.

· Retrieve hard-copy and digital documents in response to vetted CAC internal and external document requests. Requests average approximately five per week but may vary, and some requests may include short suspense windows.

· Prepare and submit monthly status reports covering progress, deliverables, documents processed, retrieval requests, milestones, issues, and significant events.

· Provide archival expertise during records management meetings, liaison visits, archive orientations, and instructional sessions for interns, archival professionals, students, senior leaders, or other authorized audiences.

· Safeguard Government information, equipment, keys/key cards, work areas, archival material, and classified or sensitive records. All work involving Government records, CUI, or classified information must be performed using Government-furnished equipment and Government networks; contractor corporate systems may not be used for CUI or classified data.

· Coordinate with the contractor Program Manager, Quality Control Manager, Facility Security Officer, and other corporate support functions as needed to ensure continuity, compliance, quality control, and contract performance.

Qualifications.

Minimum Qualifications:

· Active SECRET security clearance at time of assignment and ability to maintain the clearance throughout contract performance.

· Knowledge of generally accepted professional archival principles, techniques, and standards.

· Experience appraising, arranging, preserving, cataloging, digitizing, and retrieving historical records or archival materials.

· Experience working with both physical records and digital archival collections.

· Working knowledge of Microsoft Office, SharePoint, and Microsoft Teams.

· Ability to work independently in a non-personal services contractor environment without direct Government supervision.

· Strong organizational skills and attention to detail, especially in applying naming conventions, folder structures, labels, metadata, database entries, and finder guide records.

· Ability to follow established Government, Army, and local archive procedures.

· Ability to handle sensitive, classified, or historically significant records with discretion and sound judgment.

· Ability to communicate clearly with Government stakeholders, contractor management, historians, researchers, and other archive users.

Preferred Qualifications:

· Bachelor's degree in history, archives management, library/information science, museum studies, public history, records management, or a related field.

· Master's degree in Library and Information Science, Archives Management, History, Public History, or a related discipline.

· Experience supporting military history, Army records, Federal records, DoD historical programs, or Government archives.

· Experience with PDF/A creation, Adobe Acrobat Professional, digital imaging/scanning workflows, archival foldering/labeling, and SharePoint-based document repositories.

· Familiarity with Army records management and history regulations, including AR 25-400-2 and AR 870-5.

· Experience creating or maintaining finding aids, archival catalogs, or digital collection access tools.

Knowledge, Skills and Abilities:

· Archival appraisal and acquisition: ability to determine enduring administrative, legal, fiscal, research, and historical value.

· Arrangement and description: ability to establish physical and intellectual control over collections and describe records consistently for discovery and access.

· Preservation: ability to apply appropriate preservation methods for physical records, electronic records, and disaster preparedness considerations.

· Digital archives and access systems: ability to process hybrid analog/digital records and maintain records in SharePoint or other Government-provided repositories.

· Research support and retrieval: ability to locate, recover, document, and communicate search results in response to historian, staff, and external requests.

· Ethics, discretion, and security: ability to safeguard records, protect sensitive information, and operate within classified and Government-controlled environments.

· Support the contractor's Quality Control Plan by following standardized procedures for monitoring, documenting, and correcting performance issues.

· Track work in a manner that supports Government inspection, periodic review, and monthly reporting.

· Apply no more than minimal deviation from CAFLA labeling and data-entry instructions, consistent with the PRS quality expectations.

· Coordinate performance, security, staffing continuity, and issue resolution through contractor management rather than through direct Government supervision.

Work Environment and Physical Abilities:

· Work is performed primarily on-site in Government office, library, and archive environments at Fort Leavenworth.

· The position may require moving archival boxes, using carts, transporting materials between buildings or archive locations, scanning/printing documents, and handling folders, labels, and archival storage materials.

· The role requires consistent on-site presence, careful physical handling of records, and adherence to facility access, key control, and physical security procedures.

Who We Are. At ESC, our mission is to build a substantial, sustainable business to serve as a generational economic engine for the Eastern Shawnee Tribe of Oklahoma. We achieve our goals and work together by following our four simple values:

- We deliver for the tribe.

- We respect people.

- We make it great. 

- We do what’s right.

Benefits. ESC offers competitive benefits including medical, dental, vision, individualized savings plans, accident insurance, cancer insurance, life insurance, paid parental leave, generous paid time off and holidays.

EEO. ESC provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, pregnancy or any other characteristic protected by federal, state, or local law.