Senior Associate

Pay: $72,800.00 - $93,600.00 per year

Why This Is a Great Opportunity

• High-trust role supporting a sophisticated family office with real responsibility and autonomy
• Blend of finance/treasury operations + asset and insurance administration (great variety, not repetitive)
• Work closely with a collaborative Finance/Accounting team and cross-functional stakeholders (legal, banking, vendors)
• Strong benefits package (medical, dental, vision, life, disability — employer paid) plus 401(k) match and generous PTO
• Stable, long-term opportunity for someone who loves organization, accuracy, and owning the details

Location: On-site, full-time in Ada, MI (with flexibility for occasional remote work as needed).

Note: Must have 5+ years of relevant experience (administrative operations, finance ops/treasury support, insurance/asset administration, or similar) and be highly discreet handling confidential information.

About Us

Were a private family office dedicated to stewarding the resources of our founding family and their descendants through personalized financial, investment, and administrative services. Confidential Employer.

Job Description

• Administer and track personal, real estate, and investment-related assets across multiple entities
• Coordinate entity and asset documentation: governing docs, registrations, compliance records, ownership and transaction logs
• Support asset activity such as acquisitions, dispositions, valuations coordination, and related documentation
• Coordinate insurance coverage administration, renewals, and distribution of registration/insurance materials to stakeholders
• Liaise with external parties and government organizations as needed (e.g., Secretary of State, Customs & Border Protection, other agencies)
• Execute and document payments and treasury activities following internal controls and approval protocols
• Perform daily cash management activities and support weekly/monthly cash reporting
• Receive, verify, and reconcile expense reports; reconcile vendor accounts and statements
• Serve as a primary administrator for tools/platforms such as Bill.com, Concur, banking platforms, and accounting systems
• Support improvements to controls, procedures, and workflows across finance and asset administration
• Assist with cross-functional side projects requiring strong organization, follow-through, and project management

Qualifications

• Bachelors degree in Business Administration, Communications, Accounting, or related field
• 5+ years of experience in administrative operations, finance operations/treasury support, insurance/asset administration, or related work
• Strong Excel and Microsoft Office skills
• Experience with accounting systems and/or database reporting tools preferred
• Exceptionally detail-oriented with strong writing, organization, and follow-through
• High integrity, discretion, and comfort working with sensitive and confidential information

Why You Will Love Working Here

• Youll be trusted to own critical processes and documentation that keep everything running smoothly
• Youll work with a positive, supportive team that values accuracy, service, and professionalism
• Youll have variety in your day: finance ops, asset administration, insurance coordination, and special projects
• Youll be supported with excellent benefits, meaningful PTO, and a healthy, collaborative culture

JPC-703

Job Type: Full-time

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Requirements: Must-haves: Bach degree, 3+ yrs in administrative operations, finance operations/treasury support, and/or asset/insurance administration.

• Nice to haves: experience with Bill.com, Concur, accounting systems, and banking platforms

• Additional context: Relocation- [Yes]. Packages - [No]

Submissions Name / Kelley: [email protected]

Quick Recruiter Reference (Internal Summary)

Private family office seeking a highly trustworthy, detail-obsessed Senior Associate to own asset/insurance administration plus day-to-day finance and treasury operations. On-site in Ada, MI; needs 5+ years in admin ops/finance ops/treasury support and strong Excel. High discretion, project-management mindset, comfortable juggling multiple priorities in a multi-entity environment.

Recruiters Submission: To submit, cancel - Senior Associate – Buttonwood Capital Management. - JPC 703 - Source

**New Job Order Alert**

• Client job title: Senior Associate

• Location: Ada, MI

• On-site, hybrid, remote: On-site

• Experience: 1

• Good fit job titles/keywords for candidates: Senior Associate, Finance Operations, Treasury Associate, Treasury Analyst, Cash Management, Accounts Payable Specialist, Finance Administrator, Asset Administrator, Insurance Administrator, Entity Administration, Corporate Administration, Family Office Associate, Operations Associate (Finance), Bill.com, Concur, Vendor Reconciliation, Expense Reporting, Banking Platforms, Financial Systems Administrator

• # of hires needed: 1

• Open or not to recruiters on TE: NO

• Job posting strategy (bottom of package details): Finance role, very close to Grand Rapids w/ pop of 200k. Tough i think