Senior Billing Specialist

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a highly experienced Senior Billing Specialist to join our accounting team. This full-time position is ideal for a seasoned billing professional with a strong background in law firm billing and an exceptional ability to manage complex billing processes independently and accurately.

This individual will serve as a primary billing contact for a group of billing partners, working closely with them and their assistants to ensure timely, compliant, and precise billing. The ideal candidate will also oversee the coordination of new matter openings, including origination and billing responsibility entries, and support other high-level billing-related functions 

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Key Responsibilities:

• Process a high volume of complex monthly client invoices using Aderant software.
• Review and edit pre-bills based on attorney and assistant input.
• Manage matter intake coordination, including accurate entry of origination and billing responsibility.
• Monitor and enforce client billing guidelines and special terms.
• Coordinate e-billing submissions and troubleshoot rejections or errors with clients.
• Handle billing reversals, write-offs, and adjustments per firm policy.
• Serve as a resource to attorneys and assistants on billing matters and best practices.
• Generate and interpret ad hoc reports for attorneys and management.
• Identify  and drive process improvements in billing workflows.
• Maintain detailed and organized billing records and documentation.

Qualifications:

• Minimum of 5–7 years of progressive billing experience in a mid-to-large law firm setting.
• Aderant software experience strongly preferred; e-billing platform experience a plus.
• Advanced proficiency in Microsoft Excel, Word, and Outlook.
• Deep understanding of law firm billing structures, including split billing, task codes, rate structures, and client billing guidelines.
• Strong analytical skills, attention to detail, and commitment to accuracy.
• Excellent verbal and written communication skills, with the ability to interact professionally across all levels of the firm.
• Proven ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime when necessary.

Office Location: TBD  (in-office presence expected based on team needs) 

Compensation: Competitive salary and comprehensive benefits package
Reports to: Chief Operating and Financial Officer 

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).