Senior Bookkeeper

Company : Acts Fleet Maintenance

Job Description - Senior Bookkeeper

We are seeking a dependable and detail-oriented Senior Bookkeeper to keep our office operations organized and efficient. The Senior Bookkeeper supports the Controller by overseeing daily accounting operations and ensuring the accuracy and integrity of financial data. This role sits above the general accounting staff, providing audit, review, and reporting functions across Accounts Receivable (AR), Accounts Payable (AP), and cash flow management, while guiding and supporting the staff responsible for transactional processing.

Key Responsibilities
Accounting Oversight & Review

Audit and review Accounts Receivable aging reports, customer payments, deposits, and collections activity prepared by accounting staff
Review Accounts Payable processes, purchase order matching, vendor reconciliations, and payment processing
Ensure accuracy in reconciliation of repair orders, credit cards, and vendor/customer accounts
Identify discrepancies and work with staff to resolve issues in a timely and accurate manner
Ensure adherence to internal controls, policies, and accounting procedures
Prepare and distribute weekly, monthly, and quarterly financial reports
Assist in and review components of the month-end and quarter-end close processes
Support internal and external audits by ensuring accurate and complete documentation

Cash Flow Monitoring

Monitor daily cash activity, including inflows from receivables and outflows from payables
Prepare cash flow reports and forecasts
Identify trends, risks, or shortages and communicate them proactively to the Controller

Team Oversight & Support

Provide guidance and support to accounting staff responsible for AR, AP, and general accounting tasks
Review staff work including:
- AR aging, payment posting, deposits, and collections follow-up
- Repair order tracking and account reconciliations
- AP invoice processing, vendor reconciliations, and credit card management
Serve as an escalation point for complex issues with vendors, customers, and internal departments
Assist with training and reinforcing best practices for accuracy and efficiency

What We’re Looking For:

10+ years of bookkeeping/accounting experience
Strong attention to detail and commitment to accuracy
Solid understanding of cash flow management and budget maintenance
Ability to meet tight reporting deadlines without sacrificing quality
Excellent organizational and communication skills

Why Join Us:

Be part of a supportive, professional team
Opportunity to grow your skills and take on increasing responsibility
Make a direct impact on the organization’s financial health
If you are meticulous, organized, and ready to keep our finances on track while meeting all reporting deadlines, we want to hear from you!

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Senior Bookkeeper

Job Description - Senior Bookkeeper

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