Senior Clerk II, Administrative Coordinator

Summary:

Responsible for assisting the Director of Public Health with all phases of work in the Health
Department, including but not limited to budgets, accounting, licensing, and various other
functions of both the Waste Department and the Health Department.

Duties and Responsibilities:

1. Does central record keeping for the Board of Health maintain information on all permits
issued for institutions in Town, to include restaurants, retail food, mobile food, caterers, and the
like.
2. Maintains all confidential information regarding personnel records for the Board employees,
tracking vacation and sick time use. Reviews all time slips and checks \ weekly payroll;
maintains weekly pay register to reconcile the budget.
3. Provides the Director with a summary of budget use.
4. Issues a monthly report on revenues and keeps revenue files to record fees for trash collection,
transfer station, and all other fee systems; handles cash and checks, reconciles deposits for fee
receipts with an annual revenue maintenance of approximately $1,200,000.00
5. Completes burial permits for internment
6. Orders all office supplies, standard forms, and maintains inventory of the same.
7. Does general mail processing to open, distribute, and answer as appropriate.
8. Prepares invoices for the Director's approval against budget expenses.
9. Maintains the Director's appointment schedule.
10. Provides general assistance to the public regarding trash day changes, recycling, and other
necessary information.
11. Assists the Director with annual budget preparation and state reporting.
12. Attends Board of Health meetings, takes minutes, transcribes, and distributes other necessary
information.
13. When necessary, runs Scale House operations at the transfer station.
14. Perform other duties of a similar nature and complexity.

Preferred Background:

Associate's degree with a minimum of 5 years comparable experience, including experience in bookkeeping as well as demonstrated ability to use Microsoft Office (Excel, Word, PowerPoint)and QuickBooks. Ability to maintain confidentiality.

                                                                                EOE/AA