Senior Development Specialist

Pay Range: $18.50-20.00/hour I Hours: 40 hours/week I Schedule: Monday-Friday with occasional evenings and weekends Supervisor:  Chief Advancement Officer I Department: Development I Location: Martin Library

General Description  

As a member of the YCL Development Team and under the guidance of the Chief Advancement Officer, the Senior Development Specialist is responsible for coordinating fundraising events with high-level project management and community engagement; compiling reporting requirements for grants, EITC, and trusts, maintaining CRM and project management systems, and providing high-level administrative, communication, and data-management support in a fast-paced, collaborative environment.

Core Competencies

• Ensures accountability, holding self and others accountable to meet commitments. 
• Able to take on tough challenges with a sense of urgency, energy, and enthusiasm. 
• Manages ambiguity, operating effectively when things are uncertain or unclear. 
• Collaborates with others to meet shared objectives. 
• Communicates effectively, developing and delivering multi-mode communications that convey clear understanding of the unique needs of different audiences. 
• Manages complex, high quantity, and contradictory information to effectively solve problems. 
• Plans and prioritizes work to meet commitments aligned with organizational and strategic goals. 

Education & Experience Requirements

• Associate degree in related field or an equivalent combination of education and minimum of 4 years relevant work experience. 
• A minimum of 2 years of administrative and fundraiser/donor-event planning experience in a fast-paced environment.
• Demonstrated experience in planning and executing large-scale fundraising or signature events, including donor engagement and coordination of vendors, volunteers, and internal stakeholders.
• Project management skills, able to handle multiple tasks, capacity to think quickly and adapt to unforeseen circumstances.
• Ability to build relationships with individuals with diverse personalities and styles (both internal and external to the organization).
• Knowledge of library services, outcome measures, and community impact a plus.
• Experience with customer relationship management (CRM) databases is required, DonorPerfect is preferred.
• Experience using Microsoft Office is required; Word and Excel are necessary.
• Must have concise and persuasive writing skills. Writing sample required.
• Social media experience and graphic design skills are a plus.
• Child Abuse clearance, Pennsylvania Criminal History Check, FBI Criminal Record Check and Mandated Reporter Training.

General Requirements

• Candidate must enjoy performing a variety of tasks such as planning and implementing events, working in a team environment, maintaining detailed records, and comfortable engaging with donors, vendors, and volunteers.
• This position requires someone with excellent communication skills (both oral and written).
• Exceptional organizational skills, strong attention to detail, knowledge of data mining, and the ability to maintain confidentiality. 
• It is important that the candidate is reliable, flexible, energetic, possesses a professional demeanor, a self-starter, and able to meet multiple, competing deadlines.
• The candidate should enjoy problem solving and have the ability to anticipate and meet the future needs of the Advancement team. 

Duties and Responsibilities

• Works with Advancement team to plan and implement signature fundraising events and other events as assigned.
• Maintains Advancement calendar, ensuring all critical deadlines and processes are visible and accessible to the department.
• Maintains project management timelines and action steps.
• Compiles information for recurring grants.
• Tracks recurring grant deadlines, requirements, and prepares follow up reports.
• Compiles information for annual Educational Improvement Tax Credit (EITC) renewal, including submission forms and support letters.
• Ensures compliance with conditional and reporting requirements for trusts and other designated funds.
• Ensures CRM database and Sharepoint are updated and accurate for grants, EITC, and trusts.
• Researches new grant opportunities and provides updates to CAO.
• Working knowledge of CRM database, is able to search and retrieve information as needed, and assists with updating standard operating procedures.
• Maintains organized Sharepoint files and assists with updating standard operating procedures.
• Prepares annual request letters to municipalities.
• Participates in and records minutes for Advancement and event committee meetings.
• Responds to [email protected] email as directed by CAO.
• Schedules volunteers as needed for mailings and other tasks in the Advancement Department.
• Other duties as assigned by Advancement Offices.

Physical Requirements

• Must be able to lift up to 30 pounds from ground level to waist level and be able to bend, squat, and kneel occasionally throughout the work shift.
• Must be able to push/pull carts weighing up to 120 pounds. Must be able to reach, lift, and stretch throughout the workday.
• Must be able to stand and/or walk up to four hours at a time. Must be able to sit for up to four hours at a time,

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.