SENIOR DIRECTOR FOR PLANT OPERATIONS AND PROJECTS

SENIOR DIRECTOR FOR PLANT OPERATIONS AND PROJECTS
FACILITIES AND MAINTENANCE DEPARTMENT
Position Summary
The Senior Director for Plant Operations and Projects (SDPOP) partners with the Senior Director of Facilities, Emergency Preparedness and Safety (SDFEPS) to co-lead the Office of Facilities and Maintenance under oversight of the Vice President and Chief Operating Officer (VP-COO). The SDPOP is responsible for supervising and managing the College’s Plant Operations including the Central Plant and mechanical, electrical and plumbing (MEP) systems. The SDPOP supervises Maintenance Co-Leads, Building Mechanics, General Maintenance Technicians, and outside contractors in performance of daily, periodic, annual and special maintenance, and repair assignments.
The SDPOP reports to the VP-COO. As directed by the VP-COO, the SDPOP assists the Vice President in presenting to the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC). The SDPOP interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members. The SDPOP is a member of the Business Affairs Office Leadership Team (BOLT), led by the VP-COO.
Duties and Responsibilities:
General Plant Operations Administration:
Formalize plant operations procedures. Ensure that all preventative maintenance plans are in place and functioning for all equipment and systems to include elements of life safety, physical safety, manufacturer recommendations, and overall best practices.
Update Authorities Having Jurisdiction (AHJ) permits and respond to/resolve AHJ violations (AQMD, City, State, Fire Marshal, et all). Update and ensure accuracy of Emergency Shut off Maps.
Monitor and manage applicable budget for the College’s MEP systems, including utilities.
Review, code, approve, and direct the timely processing of all Maintenance Department invoices, including utility invoices.
Coordinate with other Facilities and Maintenance staff to ensure the proper coordination, distribution, follow-up and completion of work orders and that the general management of the College’s work order system is monitored and appropriate reports and information is generated.
Plant Operations/MEP Systems – Planning and Management:
Supervise and manage the College’s building management systems, which includes investigating, troubleshooting, recommending and following through on system repair, replacement and/or improvement.
Review plans, drawings, maps, specifications, requisitions, and other documents related to the repair and replacement of systems for accuracy, compliance with applicable regulations and general conformance with College policies and goals.
Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations; take appropriate action and follow through when warranted.
Provide professional advice, consultation, education, and assistance to constituents concerning Plant Operations/MEP systems.
Work directly with faculty, staff, vendors, and others on facilities projects involving plant operations and systems to determine needs, develop scope of work and implement projects effectively and efficiently.
Conduct Plant Operations/MEP systems facilities surveys and assessments as needed.
Supervision of Plant Operations Staff:
Supervise Maintenance staff on Plant Operations/MEP matters that may impact their ability to effectively maintain and operate campus facilities.
Develop and provide adequate training for maintenance and operations staff in a variety of areas such as safety, emergency preparedness, skill enhancement, maintenance standards and regulatory requirements to ensure technical competence in every trade, cross training, and interactional training.
Ensure that all services for MEPs are completed satisfactorily.
Promote teamwork within the department to heighten mutual understanding and cooperation in support of the College’s strategic vision and goals.
Utilities and Central Plant:
Collaborate with The Claremont Colleges Services Central Facilities Service team, as necessary, who manages the electrical grid and other systems for The Claremont Colleges.
Renovation and Renewal Management:
In collaboration with the Assistant Treasurer and Financial Analyst (ATFA), the SDPOP takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.
Manage campus planning efforts and construction administration for Renovations and Renewal Reserve (RRR) projects.
Coordinate with the ATFA and Senior Director for Finance and Budget to reconcile RRR funding and expenses for forecasting and reporting purposes.
Prepare reports regarding the RRR projects for PPCPC meetings.
Provide support to the VP-COO for analyzing space requests.
Track and update mechanical plant renewal and replacement projects.
Collaboration with College and Regulatory and Government Agencies
Interacting with College Constituencies
Assist the VP-COO to prepare and present materials to PPCPC of the Board of Trustees.
Under the direction of the VP-COO, assist with or directly plan and deliver communications to various constituencies (e.g. the President’s Cabinet, faculty, staff, students, alumni, and community members) regarding Plant Operations.
Collaborate with the SDFEPS to ensure that Plant Operations adhere to safety and health regulations and requirements.
Serve as technical advisor to ensure effective, efficient and sustainable operations of MEP and other systems involved in capital projects.
Collaborate with Facilities and Maintenance Department directors and managers regarding routine and non-routine matters related to the construction, repair/renovation, special projects, and upkeep of facilities and grounds.
Collaborate with personnel from The Claremont Colleges Services and the Claremont Colleges.
Interacting with City, State and Federal Agencies
Under direction of the VP-COO, serve as the liaison with city, state and federal agencies and governing bodies and ensure compliance with all codes, laws and regulations.
Keep abreast of pertinent local, state and federal codes, regulations and laws; ensure compliance; and monitor the status of permits and applications.
Sustainability:
Monitor physical plant, both physically and financially, and identify opportunities to make physical and or operational improvements.
Plan, coordinate, and implement energy savings based on available programs and opportunities.
Assist in identifying potential sustainability projects and proposing to the Vice President.
Implement sustainability projects approved by VP-COO, PPCPC, and board.
Staff HMC’s Sustainability Committee (HSC), comprised of faculty, students and staff.
Partner with VP-COO and ATFA, to administer the College’s GreenFund, including analyzing potential projects to determine if the meet the requirements of the GreenFund policy, including required internal rate of return (IRR) and meeting with the GreenFund Subcommittee.
Safety:
Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
Ensure personal compliance with Injury and Illness Prevention Program (IIPP).
Follow established procedures for dealing with potential hazards.
Promptly report accidents on the job, prepare and submit accident reports as applicable for the Facilities and Maintenance Department.
Observe and practice safe working habits and maintain safety and security of buildings and systems.
Other:
Coordinate and implement projects or special activities, in compliance with College policies and procedures, as directed by the VP-COO.
Respond to inquiries requiring knowledge of applicable regulations, policies, and guidelines.
Other duties as assigned.
Education, Experience, and Certification:
Required:
Bachelor's degree in engineering (e.g. mechanical, electrical, and civil) or similar Facilities Management degree.
Minimum of five years of increasingly responsible and related experience (including supervision) in facilities maintenance, repair, and plant operations and management (including supervision), with a focus on MEP systems. Demonstrated experience and familiarity with California building codes.
Preferred:
Degree in mechanical engineering.
Ten years of increasingly responsible and related experience (including supervision) in facilities plant operations and management, with focus on MEP systems.
Experience as a project manager or significant collaboration with project managers on large capital projects (new construction or renovation).
Related experience in an academic institution or educational environment.
Demonstrated experience with leading and implementing change and fostering buy-in within an organization.
Experience planning, conducting and evaluating employee training, recognition and performance evaluation programs.
Engineering registration.
Leadership in Energy and Environmental Design (LEED) certification.
Required Knowledge, Skills and Abilities:
Individuals must possess the knowledge, skills, and ability to successfully perform the essential functions of the position.
Knowledge and proficient skills in:
Proficiency in engineering and construction terminology, theory, practices and principles.
Expertise in facility management systems, including Mechanical, Electrical, Plumbing, HVAC, and water treatment.
In-depth knowledge of California building codes and industry standards for design, construction techniques and materials.
Familiarity with best practices for Plant Operations/MEP systems and environmental and sustainability practices, including LEED Green building rating system.
Proficiency in principles of engineering, architectural design, and project management.
Understanding of various construction and mechanical system trades to evaluate product quality.
Knowledge of methods, materials, chemicals and equipment for campus systems.
Skills in budgetary planning and management.
Proficiency in Microsoft Office and recordkeeping procedures.
Ability to create and interpret graphic presentations and construction documentation.
Excellent communication and presentation skills suitable for diverse audiences.
Strong interpersonal skills, including tact, diplomacy, and adaptability when engaging with the College’s stakeholders.
Ability to:
Interpret technical schematics, architectural blueprints, and specifications engaging in technical discussions with engineers and architects regarding campus utility systems in residential college or similar environments.
Stay updated on relevant local, state and federal codes, regulations and laws.
Demonstrate strategic and tactical thinking, proactively anticipating issues, by “seeing around corners”, and taking timely corrective action.
Utilize various software tools proficiently, including complex database and spreadsheet applications in information gathering.
Conduct thorough analysis and research, synthesizing information from diverse sources to formulate recommendations and develop comprehensive reports.
Exercise sound independent judgment and effective supervisory skills to achieve goals.
Manage multiple projects concurrently, meeting deadlines and prioritizing critical needs, while developing action plans at various stages.
Analyze and interpret complex data using a variety of software applications.
Foster collaborative relationships in a team and shared governance environment, engaging with diverse stakeholders such as President’s Cabinet, faculty, staff, students, alumni, trustees, governmental representatives, consultants, and other internal and external constituencies.
Prepare clear and concise materials, including reports, memoranda to effectively convey complicated and technical matters.
Articulate complex planning, design, construction, repair, and installation concepts and solutions to both small and large groups.
Assess equipment and system issues, conduct thorough research, and make timely and safe recommendations or take corrective action as necessary.
Demonstrate outstanding organizational skills, along with effective written and oral communication abilities.
Coordinate activities with external vendors or contractors, managing scheduling and facility access.
Make sound decisions, prioritize tasks logically, and work efficiently in a service-oriented environment with frequently changing priorities.
Uphold personal integrity and collaborate effectively with individuals of diverse backgrounds, abilities, interests, and beliefs.
Operate effectively in laboratory settings where animal bodies or parts may be present.
Physical Requirements:
During the course of this role, the employee will often be engaged in sitting, standing, reaching, and handling objects, tools, or controls, necessitating mobility and physical effort. Tasks may entail handling materials weighing up to five pounds routinely and up to 30 pounds intermittently. Manual dexterity and coordination are vital components of the job, especially during activities such as operating a computer keyboard, mouse, calculator, and similar equipment, which collectively account for over 50% of the work period.
Other:
Required to possess and maintain a valid California Driver License and a DMV record that meets the requirements set by the College’s insurance carrier.
The regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the College or department. Serve as the primary contact after regular business hours for issues related to plant operations and systems, including occasional weekends, evenings or holidays as needed.
Required to be accessible and available in the event of emergencies.
Classification:
This is an exempt, full-time, benefits-eligible position.
Salary:
The anticipated salary range will be $140,000-$160,000 per year. Salary will be commensurate with qualifications and experience.
Reporting:
This position reports to Vice President and Chief Operating Officer.
Application Process:
Please visit

www.hmc.edu/employment

to view a complete job description for this position and obtain information on how to submit an application. Information about HMC’s competitive benefits package is available at

www.hmc.edu/hrbenefits

.
Deadline to apply:
Position will remain open until filled.

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