Senior Director of Aquatics & Safety

Description

Job Title: Sr. Director of Aquatics & Safety 

Y Job Grade 10 

Status:  Full time, exempt     

Wage:  $57,000-72,000  annually 

Reports to: Chief Operating Officer 

Date: 06/2025

Probation: Subject to a 12-month introductory (probationary) period

POSITION SUMMARY:  

The Senior Director of Aquatics & Safety supervises a mission critical set of services to engage all aquatics participants and members in healthy lifestyles with utomost concern for their safety. The Sr. Director is responsible for the organization, delivery, supervision, safety and quality of YMCA aquatics programs and classes, pool equipment and staffing for the benefit of members, participants and the community. The Sr. Director will know and follow aquatics best practices, innovate and implement programs and necessary safety and security procedures. The Sr. Director will lead day to to day operations and pool maintenance; hire, supervise and train staff; develop and monitor program budgets to meet fiscal objectives; and oversee & manages the Custodial Manager. The Senior Director supports Missoula YMCA Swim Team (MYST) and head coach. The Senior Director will maintain and support a quality member and program participant experience. 

The Senior Director must be able to thrive in an environment with the unique challenges of a non-profit, community service organization and have the flexibility to work in a constantly changing environment. Works with limited supervision.

ESSENTIAL FUNCTIONS: 

• Monitors daily pool operations to adhere to all state, local, YMCA health and safety regulations
• Offers quality member service and enhances member program experience.
• Develops and implements a comprehensive aquatics program plan of open swim time, classes and swim team practices, member times and meets with special consideration to best practices for diversity, inclusion, equity and accessibility.
• Promotes and incorporates the Y’s core values and character development model into all program activities
• Supervises staff responsible for lifeguarding, swim instruction, First Aid and CPR training
• Conducts and ensures proper maintenance and cleanliness of pool, aquatics facilities and equipment, secures and schedules pool facilities, maintains records of pool chemical levels & maintenance
• Maintains building cleaniliess, Conducts regular building inspection and walk throughs. 
• Participates in the strategic planning for the department, develops, reviews and monitors annual department budget to meet fiscal objectives, makes adjustments and updates as needed and creates draft budgets
• Recruits, trains, develops and supervises all program staff including the MYST Head Coach, Aquatics Coordinator, lifeguards and swim instructors
• Supports the MYST program and head coach
• Schedules, monitors, supports, maintains regular communication with, and verifies and submits payroll for aquqtics staff.
• Hires and trains staff and conducts annual employee reviews
• Maintains records of staff certifications
• Works to achieve program enrollment goals and other departmental goals and objectives, compiles program statistics and reports, assists in the marketing and distribution of program information
• Works with other departments to innovate and expand pool and aquatics offerings
• Develops and maintains collaborative relationships with other community organizations
• Provides exemplary customer service to program participants’ families (registration help, billing help, schedule changes, questions, etc.)
• Responsible for safety of the individuals using the facilities and in programs and for the oversight and completion of required incident documentation
• Learns and uses participant names to build relationships and small communities and kindred groups

MEMBER SERVICES: 

• In coordination with the COO, develops, oversees and manages annual program budgets ,i.e. Aquatics & Custodian, to meet fiscal objectives, makes adjustments as needed and creates draft budgets to determine new program feasibility;
• Works with the director in      implementing industry best practices, documenting internal processes and      training and provides tools and resources to strengthening community      awareness, member engagement and program promotion.
• Increases knowledge and familiarity with Daxko operations, Paylocity and other programs as they apply to the department and facility.

GENERALLY:

• Assists in fund raising activities and YMCA special events, as well as the larger organization including the Annual Support Campaign and the YMCA Riverbank Run. 
• Completes required child sexual abuse prevention training and comply with legal and ethical obligation as a mandatory reporter of suspected child abuse and cooperate fully with any investigation of such abuse
• Creates or oversees the creation of an SOP binder for backup/delegate use
• Performs other duties as assigned 
• Provide positive customer service experience to program families (registration and billing assistance as needed, schedule      changes, questions, etc.), responds to inquries and complaints ina timely manner

Requirements

QUALIFICATIONS:

• Education/Certification
• Required - Bachelor’s degree from a four year college or university; or one or two years relate experience or training, or equivalent combination of education and experience
• Required – Certified lifeguard, or willing to get certified pool Operator License.
• Preferred- Customer Service Experience, management, supervisior or experience.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Professional demeanor and ability to work well with the public, staff, community leaders volunteers, participants
• A high degree of tact and discretion and the ability to maintain confidentiality is required
• Must know, interpret and enforce all safetu and health regulations
• Able to respond to emergency situations
• Effective conflict resolution skills
• Versatility, flexibility and a willingness to work enthusiastically within constantly changing priorities
• Ability to exercise sound judgment and handle conflicts in a timely and professional manner
• Must be able to work varied shifts depending on events and staffing needs
• Must be able to work within the Y core values of Caring, Honesty, Respect and Responsibility
• Must be able to meet minimum requirements and perform functions of the position with or without reasonable accommodation
• Must be able to communicate clearly to all children, parents, members and company personnel 
• Ability to attend all trainings      and meetings as required even if scheduled outside normal working or      regularly scheduled hours. 
• Present a clean, well-groomed appearance
• Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency
• Ability to walk and stand for periods of time
• Frequently must be able to lift and carry supplies and equipment weighing up to 50 pounds,      or up to 75 pounds with assistance
• Frequently requires bending, leaning, kneeling and walking