Senior Executive Assistant

Assurant has an exciting opportunity for a Senior Executive Assistant!
 

This position will be responsible for providing executive level administrative support to leaders within our Global Connected Living Operations team.   This will be a hybrid opportunity located in Miami, FL

What will be my duties and responsibilities in this job?

• Managing schedules and making complex meeting or travel arrangements with senior business executives across multiple time-zones and geographies.  
• Assist in meeting preparation and timely communication, both written and oral, with staff and external audiences.  This may include drafting agenda, correspondence, memorandums and preparing other required highlights and presentations with minimal supervision
• In executives’ absence, ensures that requests for action or information are relayed to the appropriate department.  In addition, manages all incoming requests into the executive office (via mail and phone), and makes sure they are prioritized and addressed 
• Strictly discreet and confidential handling of sensitive company and functional information which could have an immediate impact on the company’s brand, value, performance, or operations if shared beyond intended audience
• Manage or oversee that all expenses and invoices are processed on time. Approve expenses when authorized
• Composes correspondence and may sign for executive when technical or policy content are authorized.   Summarizes content of incoming materials, special information, or meetings and takes meeting minutes and action items for distribution
• Provide a bridge for smooth communication between the Leaders’ office and internal departments; demonstrating judgment to maintain confidentiality, trust and support with senior management staff
• Undertake process improvement initiatives and other special projects as needed

What are the requirements needed for this position?

• 5+ years of experience in an executive administrative assistant role supporting multiple leaders
• Applies expert skills in area of communicating sensitive information to senior management or external sources.  Sound judgment and ability to keep confidentiality
• Strong, positive interpersonal skills and ability to work collaboratively across several businesses, functions and geographies
• Proactively adapts procedures, processes and technology to identify next steps and accomplish requirements of the position
• Ability to adapt to cultural differences and navigate a complex, global matrix organization
• Expert proficiency of Microsoft Office Suite including Word, PowerPoint, Excel, Teams, OneDrive, and Outlook
• Excellent verbal, written and presentation skills to effectively communicate information to all levels, internal and externally
• Extreme attention to detail
• Ability to learn continuously
• Ability to identify needs and initiates administrative projects
• Ability to perform considerable coordination and follow-through
• Works under minimal supervision
• Sets priorities and procedures for accomplishing work and may delegate portions to others

Job Grade

Pay Range:

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

If there is no posting end date then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.

AI and Biometric Usage

Assurant supports the responsible use of Artificial Intelligence (AI), but we want to know the real you. Visit our AI Usage Guidelines page to understand what we expect from applicants regarding their use of AI during the application process. Since we would like to know the real you, we require that all of our virtual interviews be conducted on video.

Employment is contingent upon completion of a required identity verification process, which may include biometric technology, where permitted by applicable law and subject to applicable notice and consent requirements. See our Privacy Notice to learn about Assurant’s privacy practices, including our use of AI-enabled technology, automated decision making, and biometric information.

Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

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