Senior Executive Assistant & Office Operations

About Beeline Medicines:

Beeline Medicines is a clinical‑stage biotechnology company focused on developing and delivering category-leading precision therapies to transform the lives of people living with autoimmune and inflammatory diseases. With a portfolio of potential best-in-class and first-in-disease therapeutic candidates that directly target key pathways governing dysregulated immunological and inflammatory responses, the Company is developing medicines that have the opportunity to provide durable, life-changing impact. Led by an established executive team and backed by world-class life science investors, each day Beeline Medicines is determined to bring the scientific rigor and operational excellence to get to what matters for patients – realizing a world where people with immune-mediated diseases can live life fully.

Job Summary:

The Senior Executive Assistant & Office Operations is a senior level, highly trusted partner supporting the President & Chief Operating Officer and working closely with the leadership team across Corporate Development, Communications, and Investor Relations. This role requires exceptional organizational judgment, executive presence, and the ability to operate seamlessly in fast paced, highly visible, and externally facing settings.

In addition to executive support, this role serves as the primary owner of office operations and facilities management for the Greater NYC location, partnering closely with the Director, Corporate & Administrative Services on workplace planning, construction, branding initiatives, and employee experience. This position is part of Beeline Medicines’ broader Executive Assistant team and is expected to flex in supporting firmwide priorities and events.

Work Arrangement & Location: 

Hybrid - This position follows a hybrid work schedule, requiring a minimum of two (2) days on-site per week — currently designated as Tuesday and Wednesday. Additional on-site days may be required based on business needs, team priorities, or leadership direction.

Essential Duties and Responsibilities:

• Provide primary support to the President & Chief Operating Officer and works closely with Corporate Development, Communications & Investor Relations, and functional leaders across the organization.


• Manage complex, dynamic calendars with global time zone considerations, proactively anticipating scheduling needs and conflicts.


• Coordinate high-priority meetings including investor engagements, internal leadership sessions, and external commitments.


• Plan and execute complex domestic and international travel aligned with executive priorities.


• Serve as a key liaison with internal leaders, board members, investors, external partners, and peer executive assistants.


• Prepare executive-level materials including agendas, briefings, and correspondence.


• Coordinate logistics for investor meetings, roadshows, and industry conferences, including hotel room blocks, AV, meeting space, F&B, and on-site execution.


• Track timelines, deliverables, and vendor relationships for external engagements.


• Partner with Communications, IR, and Corporate Development to ensure consistent execution and messaging alignment.


• Serve as the primary point of contact for all facilities and office operations at assigned office.


• Manage office and pantry supply inventory to support a positive employee experience.


• Coordinate fire, safety, and building inspections; ensure compliance with applicable standards.


• Oversee routine maintenance, vendor coordination, and building work orders.


• Partner with the Director, Corporate & Administrative Services on construction and buildout projects, branding and signage, workspace planning, furniture configuration, and office moves.


• Perform other duties and responsibilities as assigned

Qualifications:

• Education: Bachelor's degree or equivalent professional experience required.


• Minimum of 15 years of experience supporting C-suite executives and senior leadership in fast-paced, global environments.


• Prior experience in biotechnology, life sciences, or a related industry preferred.


• Demonstrated success supporting externally facing leaders in investor relations or corporate development contexts preferred


• Advanced proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.


• Experience with DocuSign, SharePoint, Coupa, SAP, and Concur or comparable expense management platforms.


• Comfortable adopting new technologies; familiarity with AI-enabled productivity tools such as Microsoft Copilot is a plus


• Operates with a high degree of autonomy and ownership, functioning as a trusted extension of executive leadership in both internal and external settings.


• Anticipates organizational needs before they surface, proactively identifying risks, gaps, and opportunities to keep executive priorities on track.


• Self-directed and confident, with the ability to orient quickly in ambiguous or fast-moving environments.


• Communicates with clarity, precision, and discretion across all levels of the organization, tailoring style and tone to audience and context.


• Navigates sensitive information with professionalism and strict confidentiality, exercising discretion in all written and verbal interactions.


• Highly effective interpersonally; able to build trusted relationships with executives, cross-functional teams, vendors, and external partners.

Benefits:

We offer a comprehensive benefits package tailored to the country and region in which you are hired, in compliance with local laws and practices. Benefits may include, but are not limited to:

• Competitive health and wellness coverage (structure and premiums vary by country)


• Paid time off, public holidays, and additional leave entitlements in accordance with local requirements


• Flexible work arrangements / hybrid schedule

Benefits vary by location and are subject to eligibility requirements, local regulations, and plan terms. Specific benefit details applicable to your country or region will be provided during the offer process.

Equal Employment Opportunity:

Beeline Medicines is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation:

If you require a reasonable accommodation to participate in the application or interview process, please contact [email protected] to request an accommodation. We are committed to providing equal access to all candidates.

Privacy

Upon submission of this form I understand that Beeline Medicines is based in the United States and personal data submitted in the form will be transferred and accessed in the U.S., Information about Beeline Medicines privacy practices can be found at Privacy Policy - Beeline Medicines