Senior Executive Assistant to CEO, Contract

MongoDB is seeking a Senior Executive Assistant to support our Chief Executive Officer. Your day will consist of managing and prioritizing a steady stream of requests, meetings, and travel. You will work closely with the Executive Leadership Team and cross-functional partners to ensure your executive is available, well-prepared, and positioned to make business decisions in a timely and efficient manner.

The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be able to manage multiple projects with a focus on the details to ensure accuracy with sensitive information. You should be comfortable working in a fast-paced environment with quickly changing priorities while remaining calm, efficient, and highly organized. This role will be based out of our NYC office. This is a contract position for a 6 month duration. 

Responsibilities

• Manage multiple requests and priorities of the CEO while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs


• Manage the CEO’s calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events


• Manage all travel and expenses, with the ability to handle international itineraries and last-minute changes


• Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment; at times, assist with onsite event logistics, which may require travel


• Liaise with executives and cross-functional partners to draft, create, and review correspondence, spreadsheets, slide decks, and meeting agendas


• Track action items and key issues to closure with a high degree of integrity and accountability


• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively


• Work very closely with members of the Executive Leadership Team and act as the eyes and ears on the ground, escalating information to the CEO as required


• Assist with or deliver special assignments and projects, such as research, analysis, and executive priorities, as needed


• Travel periodically to MongoDB offices for group meetings and in-person collaboration

Requirements

• 8+ years of experience supporting one or more senior executives, or other relevant experience working directly with executives


• Bachelor’s degree or equivalent relevant work experience


• Highly organized with meticulous attention to detail and significant experience managing complex calendars


• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material


• Demonstrated high level of accountability and critical thinking


• Ability to operate with urgency across changing priorities


• Proficiency with Google Workspace or similar tools, and video conferencing platforms


• Experience managing the complexities of domestic and international travel


• Open to working the flexible hours demanded by this position


• Strong understanding of global time zones


• Strong verbal and written communication skills


• Proven ability to remain calm under pressure, exercise sound judgment, and anticipate changing priorities


• Takes feedback well, while also being able to work autonomously with little direction and make decisions as needed

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB’s unified database platform, the most widely available, globally distributed database on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 60,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we’re powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB. 

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Req ID #426268