Senior Grants Administrator

The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials. Through efforts of the Foundation in support of the Alliance, clinical trials and laboratory research are conducted to discover new or improved ways to prevent, treat, and cure many types of cancer, including leukemia and lymphoma, and cancers of the breast, prostate, lung, and gastrointestinal (GI) tract, and help educate the medical community on methods of cancer diagnosis, treatment, and prevention.

Benefits of working at the Alliance for Clinical Trials in Oncology Foundation:

• 8 weeks of paid time off (including PTO, sick, and holidays) during year one
• Medical, Dental & Vision plans with a 100% employer-paid option for employees
• Tuition reimbursement stipends
• Continuing Education
• 3% employer match for retirement investments
• Annual Employee Performance Bonus Program
• Annual Cost of Living Adjustment
• 50% commuter reimbursement
• Healthy Work/Life balance and flexibility

Purpose/Scope:

A Senior Grants Administrator manages the full financial lifecycle of complex sponsored projects, ensuring compliance with federal, state, and institutional regulations. The role monitors expenditures, conducts reconciliation, forecasts budgets, creates and monitors reporting, and mentors junior staff. The Senior Grants Administrator serves as a liaison with funding agencies.

Role and Responsibilities:

• Provide all phases of pre and post-award financial administrative support for sponsored awards in the assigned portfolio to all stakeholders and support personnel
• Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable, and reasonable
• Maintain and implement internal accounting controls to efficiently manage assigned awards
• Collaborate with Alliance personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, leaders, pre-award administrators, and other support personnel
• Serve as liaison between the Alliance and external funding agencies in matters of financial reporting, budgeting, and accounting
• Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements, and internal institutional policies and procedures
• Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs
• Prepare all required external reports according to agency guidelines on a timely and accurate basis
• Oversee the closeout of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance
• Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance
• Work with the grants team to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements
• Provides pre-award back up as necessary
• Acts as Administrative Reviewer for pre-award tasks as necessary
• Responsible for Subaward agreements, Consulting agreements and other service agreements
• Acts as Site Payment Reviewer as necessary
• Responsible for Prior Approval Submissions
• Assist the Director in the training and onboarding of new departmental staff
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to improve processes and procedures
• Assigned duties as needed

Qualifications and Education Requirements:

• Bachelor's degree and/or relevant experience in grant administration, finance, accounting, or related fields
• 5+ years in grant administration, program support, or related writing/fundraising, often including supervisory experience, handling complex federal grants, and strong financial/audit knowledge
• Strong understanding of grant management cycles, funding compliance, federal/agency regulations (e.g., NIH, IRS), and nonprofit operations

• Strong understanding of grants submission software, excellent financial analysis skills
• Exceptional organization, time management, attention to detail, and ability to work under tight deadlines
• Strong business writing and verbal communication
• Strong analytical skills and ability to work independently and collaboratively
• Proficiency with relevant software (e.g., MS Office, accounting software)
• Must be authorized to work in the U.S.

Preferred Skills:

• Degree in a health or science major preferred
• Experience working in oncology research preferred
• Technical/medical writing and/or editing experience (protocol, IND, ICF, grant proposals)
• Certified Research Administrator certificates
• Experience working with international clinical research sites and regulatory requirements