Senior Lease Compliance & Analysis Analyst

Overview

We are seeking an experienced and highly organized Senior Lease Compliance Analyst to join our team. The Senior Analyst will play a pivotal role in managing the full cycle of commercial real estate leases, ensuring the highest standards of accuracy, compliance, and efficiency in managing lease agreements. This position requires exceptional analytical skills, meticulous attention to detail, and superior communication abilities. In addition to these core competencies, the ideal candidate will possess a continuous improvement mindset and demonstrate the ability to drive innovative solutions and best practices in lease management. The Senior Analyst will also be responsible for leading complex projects, providing strategic insights, mentoring junior team members, and collaborating effectively with cross-functional teams to enhance overall lease compliance and administration processes.

Key Position Accountabilities

• Oversee and manage a large complex portfolio of lease agreements, ensuring compliance by both landlord and tenant. This involves monitoring lease start and end dates, renewal options, and termination deadlines, and accurately managing this data within the organization’s systems.
• Abstract and input lease documents such as leases, amendments, assignments, terminations, etc. into the company real estate software (MRI) with a 98% accuracy rate.
• Draft and issue legal notices, while also leading the drafting and negotiation of confirmation of commencement agreements to ensure compliance and mitigate risks.
• Proactively identify and address lease compliance issues, minimizing risks and liabilities across leased facilities. 

• Develop and implement lease administration policies and procedures, identify process improvements, and implement changes.
• Collaborate with senior management to align lease compliance strategies with organizational goals

• Monitor critical lease dates and conditions to ensure timely execution of clauses, options, and obligations, and compliance with notice periods, thereby minimizing risks and optimizing lease portfolio performance.

• Conduct detailed analysis of lease terms and conditions to ensure compliance, identify potential risks, and provide strategic insights.

• Prepare comprehensive property reports for management, lenders/partners, and cross-functional partners to support strategic decision-making and enhance collaboration.
• Demonstrate the ability to manage time efficiently, prioritize tasks, and meet deadlines in a fast-paced environment.

Additional Responsibilities: 

• Collaborate with the Leadership team of Lease Compliance and Analysis to obtain all legal documentation to be entered into MRI in a timely manner and resolve tenant-related issues. 
• Establish metrics to evaluate property and lease performance, including financial analysis and operational compliance.

• Collaborate closely with the Accounting, Tenant Coordination, Legal, Collections, and Property Management teams, providing detailed analysis and strategic insights to support lease compliance and administration processes.
• Liaise with the Leasing Department to obtain information on future leasing activity and to verify the status of tenant documentation. 
• Create and communicate best practices and provide training for the team.
• Exhibit initiative and the ability to work independently, ensuring tasks are completed on time without constant supervision.

Immediate Opportunity & Initial Success 

In your first year, you will focus on learning WS Development's processes and managing a portfolio of lease agreements. You will have the opportunity to strategically oversee this portfolio, developing your skillset for detailed analysis of lease documents, ensuring compliance with terms and conditions, and driving improvements in data integrity. 

Growth Potential & Longer-Term Success 

At WS Development, we are committed to the growth and development of our team members. As a Lease Compliance Analyst, you will have numerous opportunities to expand your skill set and advance your career trajectory. While your initial focus will be on learning WS Development's processes and managing a portfolio of lease agreements, your long-term success will involve taking on more complex portfolios and enhancing your analytical capabilities. 

As you progress, you will have the potential to lead projects, manage larger, cross-functional initiatives, and assume leadership roles in strategic meetings and sessions. Your career path at WS Development is expansive, allowing you to explore diverse avenues for advancement. We are dedicated to providing you with the resources, support, and opportunities needed to achieve your professional aspirations. 

• Bachelor's degree or equivalent, with 5+ years of experience in lease administration or relevant field.

• Proficiency in Microsoft Office Suite, along with the ability to learn the company's specific real estate software which includes MRI and Salesforce. 
• Strong analytical skills with expertise in identifying discrepancies, verifying financial data, and ensuring compliance with lease terms.
• Excellent organizational and problem-solving skills, with meticulous attention to detail.
• Effective communication and interpersonal skills.
• Proven ability to prioritize work and manage time effectively in a dynamic and fast-paced setting.

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.