Senior Meetings and Special Event Planner

We are looking for a fun, skilled, and creative Senior Meetings and Special Event Planner to plan and execute high-end, large-scale corporate meetings and incentive trips. This person will collaborate with others to organize and manage the logistics for large incentive trips, conferences, &/or multi-day events for the business unit. They will also help with ongoing marketing projects.

Responsibilities:

• Lead the planning and execution of complex meetings, incentive trips, and special events, including all pre-event and post-event logistics.

• Collaborate with internal clients, external vendors, and customers to design and manage event details, including venue selection, accommodations, food and beverage, audio-visual needs, and entertainment.

• Provide expert advice on program design, objectives, financial management, and contingency planning.

• Conduct contract negotiations, manage vendor relationships, and perform site inspections to ensure event success.

• Develop event themes, activities, and schedules, and oversee the execution of domestic and international events.

• Handle budget planning and event management and support related marketing projects.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Business, or a related field.

• 5+ years of experience in event planning, including significant experience with large-scale corporate meetings and incentive trips.

• Proven track record of successful event management, including project management, negotiation skills, and budget oversight.

• Robust organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

• Exemplary communication and interpersonal skills, with the ability to work collaboratively with diverse stakeholders.

• Willingness to travel frequently for domestic and international events.

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