Senior Payroll Specialist

Description

Propio Language Services is a provider of the highest quality interpretation, translation, and localization services. Our people take pride in every resource we offer, and our users always have access to the best technology, support, and experience. We are driven by our passion for innovation, growth, and connecting people. If you believe in the transformative power of technology-driven solutions and meaningful communication, Propio could be the ideal place for you. This role is located in our Overland Park, KS office.

Position Overview:

Due to growth, Propio is seeking a highly organized and detail-oriented Senior Payroll Specialist to join us at our corporate headquarters in Overland Park, Kansas. Successful candidates will have experience processing payroll for multiple entities and applying their knowledge of applicable laws and regulations to ensure compliance. This role will require working closely with HR and other departments to maintain accurate records and resolve payroll issues.

Responsibilities:

• Process bi-weekly/monthly payroll for employees, including wages, bonuses, commissions, overtime, and deductions
• Maintain and update employee payroll records, including tax status, benefits elections, and other applicable employee information
• Ensure accurate payroll calculations in accordance with company policies, tax laws, and government regulations including social security, Medicare, unemployment taxes, and wage garnishments
• Review timecards and attendance records for accuracy and resolve discrepancies
• Administer payroll deductions for benefits, garnishments, retirement contributions, etc.
• Prepare and submit payroll reports, including tax filings and earnings reports
• Ensure timely processing of payroll taxes in compliance with federal, state, and local tax regulations
• Coordinate with the Financial Reporting team to reconcile payroll accounts and resolve discrepancies
• Respond to payroll inquiries from employees in a timely and professional manner, providing support regarding pay statements, deductions, and benefits
• Assist in the preparation of year-end reports, including W-2s and other required filings
• Maintain complete confidentiality of employee payroll information and other sensitive data
• Assist with auditing payroll information for accuracy and compliance with internal policies and external regulations
• Administer and optimize payroll software systems, including system configuration, troubleshooting, and providing suggestions for process improvement
• Work closely with HR, Finance, and Benefits teams to ensure accurate data handling, onboarding, and compliance with benefit deductions

Requirements

Qualifications:

• Bachelor’s degree in Business, Accounting, or Finance, or equivalent combined education and work experience required
• Minimum of 2 years of experience processing payroll, preferably within a multi-state, growing organization
• In-depth knowledge of payroll software (e.g., Paylocity, ADP, Paychex, or other payroll platforms)
• Strong working knowledge of federal, state, and local payroll tax laws and regulations
• Exceptional attention to detail and accuracy in processing payroll and data entry
• Ability to adhere to strict deadlines and manage the pressure that accompanies payroll processing
• Strong organization and follow-through skills
• Possess a high level of integrity and an attitude of enthusiasm and positivity
• Strong interpersonal, business partnering and communication skills
• Superior Excel skills with the ability to manipulate and transform large data sets
• Demonstrated ability to handle sensitive and confidential information with discretion