Senior Porter - Lot Inventory & Merchandising

At the Proctor Dealerships, we strive to make every customer a customer for life.  Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated.  Every employee at Proctor Dealerships is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.  

What We Offer

• Medical


• Dental


• Vision


• 401K Plan


• Vacation and Sick Leave


• Paid Holidays


• Paid Training


• Counseling Services


• Health and wellness


• Supplemental Insurances


• Discounts on products and services

Summary

Ensure dealership lot operations, vehicle presentation, and inventory movement are executed efficiently and professionally. The Senior Lot Attendant supports the Sales Department by maintaining vehicle readiness, coordinating vendor work, and ensuring the dealership lot and inventory remain organized and presentation‑ready at all times. This role also provides additional operational oversight of porter functions and assists with inventory management support tasks.  This role includes basic merchandising functions including taking and uploading inventory pictures for website display.

Essential Duties

The Senior Lot Attendant ensures the dealership lot, inventory, and vehicle logistics operate smoothly. This includes organizing inventory vehicles, coordinating vendor services, maintaining lot presentation standards, and supporting vehicle movement between dealership locations.

Key Duties

• Oversight and coordination of porter activities


• Maintain dealership lot presentation and vehicle organization


• Support inventory management processes


• Coordinate vendor work for cosmetic and reconditioning services


• Maintain vehicle information accuracy in inventory systems


• Identify and communicate inventory or lot issues to management


• Take photos of inventory vehicles for online display

General Porter Responsibilities

• Maintain dealership lot appearance and organization


• Move and stage vehicles throughout the lot as needed


• Gas vehicles for delivery, display, or transport


• Transport vehicles between dealership locations and the Annex reconditioning facility


• Assist with sold vehicle preparation and delivery readiness


• Install window stickers, addendums, and buyer’s guides as needed


• Ensure vehicles are parked in proper inventory locations


• Check vehicle batteries and maintain vehicle readiness


• Assist with vehicle handovers between Sales and Service departments


• Perform general lot maintenance and cleanliness


• Conduct Weekly lot counts, cross-checking the physical lot, website, and inventory management system to ensure accuracy.

Porter Oversight (When Assigned)

• Oversee daily porter tasks and vehicle movement priorities


• Monitor completion of assigned tasks and ensure timely execution


• Maintain communication with porter team regarding vehicle movement and priorities


• Provide feedback to management regarding porter workload and operational needs

Lot Checks & Vehicle Presentation

• Conduct daily lot walks to ensure proper vehicle line‑up and presentation


• Ensure window stickers and buyers guides are present and properly placed


• Verify window tint installation accuracy on new vehicles


• Identify damage, missing keys, or presentation issues and report promptly


• Ensure vehicles are correctly located and accessible for sales staff and customers

Vendor Coordination

• Serve as dealership point of contact for cosmetic and reconditioning vendors


• Coordinate vendor access to vehicles on the lot


• Monitor completion of vendor work including dents, wheels, glass, cosmetic repairs, and detailing


• Communicate vendor delays or issues to Sales Management

Inventory System Support (vAuto / iRecon)

• Update window stickers and vehicle location information as needed


• Assist with inventory status updates within dealership systems


• Flag stalled vehicles or recon gaps for management review


• Assist management with maintaining accurate lot inventory tracking


• Issue Identification & Reporting


• Identify and communicate inventory concerns such as damage, missing keys, misplacements, vendor delays, or lot organization issues


• Promptly report issues to Sales Management for resolution

Photo and Merchandising

• Photograph all new and used inventory for Website


• Other dealership photography needs as requested, including headshots.


• For new vehicles undergoing Pre-Delivery Inspection (PDI) or Window Tint processes,


• take the first 1-5 photos before the car goes to the shop and within the first 3 days of arrival. This is critical for pre-selling the vehicle on our website or generating leads.


• For used vehicles undergoing reconditioning, take the first 1-5 photos as soon as possible so that vehicle can generate leads and be marketed within the first 5 days of arrival.


• Upload pictures to Marketing


• Ensure photos are up to specifications


• Assist with descriptions and online merchandising

This company is an equal opportunity employer and ADA compliant employer and does not discriminate because of race, color, religion, sex, age, citizenship, marital status, disability, national origin, familial status, gender identity or expression, or sexual orientation.

EQUAL OPPORTUNITY EMPLOYER

APPLICANT’S STATEMENT

I understand that if I am hired, my employment will be for no definite period, regardless of the period of payment of my wages. I further understand that I have the right to terminate my employment at will at any time with or without notice or reason, and the Company has the same right. No one other than the President of the Company has authority to modify this relationship or make any agreement to the contrary. Any such modification or agreement must be in writing. I understand that the Company reserves the right to require me to submit to a drug test at any time and also reserves the right to require me to submit to an alcohol test and/or medical examination to the extent permitted by law. I further understand that the Company may contact my previous employers and I authorize those employers to disclose to the Company all records and other information pertinent to my employment with them. I release my previous employers from any liability as a result of their disclosure of information about me to the Company. I also authorize the Company to provide truthful information concerning my employment with it to my future prospective employers and I agree to hold it harmless for providing such information. I further understand that if employed I will be on a 90-day introductory period, and that termination for unsatisfactory performance during that period will not result in any Company responsibility for unemployment benefits. I further understand that completion of the introductory period does not confer any expectation of continued employment, and that if employed, my employment will be for no definite period and “at-will.” By signing this application, I certify that all of the information that I provide on this application and in any interview will be true, complete and accurate. I understand that if I am employed and any such information is later found to be false or misleading in any respect, I will be dismissed. I certify that I have received a written notification that the Company may obtain a consumer report or reports on me. I authorize this Company to obtain such a report or reports for use in connection with my application for employment and for other employment-related reasons. If hired, this authorization shall remain on file and serve as ongoing authorization for procurement of employment-related consumer reports at any time during my employment. I understand that the term “consumer report” includes, but is not limited to, credit checks, criminal background checks, Department of Motor Vehicle reports, and investigative consumer reports. I further understand that the term “investigative consumer report” means a report in which information on my character, general reputation, personal characteristics, or mode of living is obtained through personal interviews with my neighbors, friends, or associates, or with others with whom I am acquainted or who may have knowledge concerning any such items of information.