Senior Portfolio Administrator

Portfolio Administrator

We are an independent and privately owned multi-family office located in Newport Beach, California. Our nationally recognized firm is uniquely positioned to provide customized financial planning and individualized investment management services, with only 100 client families and $1 billion under management. We utilize a true team approach with every client, keeping relationship-building at the core of what we do. In addition to advising on all client assets, we have a dedicated investment team that manages client portfolios in-house. We manage all of the details, from customizing investments to implementing financial strategies, and everything in between. We’ve built a reputation of trust among our clients, while also prioritizing our culture, team morale, and opportunities for growth and advancement.

Position Description
We are seeking an experienced Portfolio Administrator who will be responsible for maintenance of the team’s investment models, client portfolios & reporting. The Investment Committee will direct the Portfolio Administrator to gather necessary data for investment research, update & maintain model portfolio targets, and rebalance client portfolios. The Portfolio Administrator will also trade all client accounts as needed for money movement. The position will be responsible for maintaining the firm’s Portfolio Accounting System. This includes setting up new
accounts, performing audits to ensure data accuracy, generating reports, and problem solving.

The role will include extensive coordination internally with the Operations & Investment Committees, as well as externally with the firm’s custodians and software vendors.

Essential Duties/Responsibilities:
· Maintain model portfolio targets and benchmarks in various custodial & software platforms.
· Maintain internal investment commentary.
· Monitor account allocations for drift from target allocations.
· Trade all client accounts during rebalances, as well as routine trading for new accounts, money movement, or as directed by Financial Advisors.
· Work with custodial trade desks to research unique positions, ensure best execution on trades, and minimize execution costs.
· Utilize Morningstar Direct/Bloomberg to gather investment data as directed by Investment Committee.
· Create and generate custom reports from Morningstar/Bloomberg and Portfolio Accounting System.
· Monitor routine money movement to ensure appropriate cash allocation in client accounts.
· Collaborate with external custodial partners and software vendors to maintain efficient procedures for completing work.
· Collaborate with Investment & Operations Committees to complete special projects as needed.
Competencies:
· Exceptional technical skill; quick study with new technology.
· Self-motivated; ability to multi-task independently and prioritize to meet deadlines.
· Detail and client-oriented; strong organizational skills.
· Team player; ability to collaborate and work with, and through, others.
· Excellent communication & problem solving skills.
· Ability to be proactive, and not reactive, to all aspects of daily job functions.
· Demonstrated ability to maintain and query databases.
· Demonstrated ability to execute securities trades.
· Possesses and exhibits a positive, friendly, can-do attitude.

Work Experience & Education
· Bachelor’s Degree in a relevant field of study is required.
· Minimum of 1-3 years in Financial Services Industry is required.
· Experience working under a Registered Investment Advisor (RIA) or other Investment Advisory Firm is preferred.
· Experience using RedBlack (or similar trading software), Morningstar Direct/Bloomberg, Orion, and Salesforce (or other CRM) is preferred.
· Proficiency with MS Office

Position perks:
● Competitive Salary
● Individual medical and dental insurance with generous company contributions
● 401(k) Savings Plan with annual employer contributions
● Ongoing continuing education support and conference attendance
● Profit sharing bonuses
● Generous vacation
● Paid certification and membership fees/dues
● Collegial work environment

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