Senior Project Control Specialist

Description
Salary range is $70k to $165k, with a midpoint of $115k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.

Long-Term Disability and Life Insurance.

Employee Assistance Program.

Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).

Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.

Parental Leave: 12 weeks of parental leave for new parents.

Pet Insurance.

ORCA Card: All full-time employees will receive an ORCA card at no cost.

Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.

Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

Under general direction, performs a full range of advanced level professional duties involved in serving as senior technical expert and team leader for critical project control functions for assigned major projects and contracts; assumes responsibility for a variety of project control support activities including those involving tracking, updating, and reporting contract and project progress for cost, schedule, and scope; serves as technical advisor to assigned project managers/directors related to project controls systems and procedures to achieve on-time and on-budget goals; leads and trains staff and project consultants; provides guidance and coordinates work activities with other project control staff assigned to assist in completing the required project tasks; and coordinates activities with outside agencies, contractors, and consultants.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Leads and coordinates implementation of project control functions for assigned major projects; serves as technical advisor to assigned project managers/directors related to project controls system and procedures to achieve on-time and on-budget goals.

Leads the project team for assigned projects through the project baselining process and ensures all requirements are met and required documents are prepared to support the baselining of a project. Prepares and presents project baseline project control information to the Executive Director. Supports project managers/directors in the preparation of baseline documents required for other approvals (i.e. Phase Gate, Sound Transit Board).

Develops a Work Breakdown Structure (WBS) for new projects, and as projects evolve, based on established standards and guidelines; develops appropriate account assignment for all WBS elements and coordinates with budget and finance for review and setup of new WBS elements and accounts; reviews reports for correct setup of new WBS elements and accounts. Monitors use of accounts and recommend corrections when necessary.

Ensures policies and procedures are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules, and regulations. Provides support in the continued refinement and production of progress and performance reports, development of organizational improvements, procedures and policy development, management plans, data entry manuals, sharing of lesson learned for assigned projects.

Provides support to project managers/directors by assisting with drafting and negotiating agreements with other governmental agencies; advises project managers/directors and other project team members on procurement and contract change control processes; prepares project progress reporting; performs risk assessments and earned value analysis; produces specialized reports, cost reports, contract reports, and cash flows; performs as team lead for cost control, change management, and forecasting; interfaces with contracts, finance, and budget staff and consultants on process improvements and issue resolution; provides oversight and coordination of assigned staff and consultants in the development and management of project schedule, cost estimates, risk and risk mitigation, and contingency draw down plan; trains project staff on project budget, cost, contract and change control processes, methodology, and tracking systems; assists project controls specialist with issue resolution when needed; ensures application of proper procedures and policies; and evaluates contractors and/or consultant progress reports.

Reviews terms and conditions on consultant contracts, agreements, and construction contracts to ensure they are compliant with Board Authorized funding amounts; sets up schedule of values/bid items in Contract Management System; assigns appropriate cost accounting including account code, grant ID, asset ID, and SCC coding; determines best approach for setup of contracts with multi project cost allocations; measures, monitors, analyzes, and reports monthly project and contract progress and generates exception reports; reviews invoices for adherence to budget; processes progress payments and reviews Progress Reports and summarizes issues; provides cost and schedule assessment of contract earned value reports noting variances and potential risks to project manager; performs oversight of proper data entry for payment application; and oversees and assures the accuracy of monthly accruals.

Reviews and processes change orders; assesses impact of

changes on contract scope, schedule, and budget; performs oversight of proper date entry for change order costing; confirms availability of contract contingencies; coordinates changes with consultant or third parties, if required; determines if change control board (CCB) action is required and prepares change control package, including milestone schedule and budget exhibits for management review and approvals; tracks potential changes and analyzes and reports potential impacts on contingency; identifies trends and potential change orders; calculates estimated final cost; and forecasts cost at completion for assigned contracts and projects.

Produces timely reports for assigned projects; identifies and trends potential project risks and issues; forecasts and associates risks and issues with cost provision for possible solution or mitigations; runs cost reports for assigned contracts and projects; reviews for overrun to working budget; isolates cause and reviews with project manager/director for corrective action; updates cash flows on assigned contracts and projects; and updates estimated final cost in Agency Progress Report.

Ensures the data integrity for assigned projects/contracts; reviews cost data in the agency reporting portal reports and ensures correctness and consistency between the Contract Management System and the Financial System; identifies and performs corrective action for accounting errors if necessary.

Utilizes an Earned Value Management System (EVMS) to analyze contract/project performance metrics including cost and schedule variances, estimate at completion, and provide narrative report. Present results to manager/supervisor and the project manager/director.

Facilitates the annual budget process for assigned projects; coordinates and reviews with the project team; acts as liaison to the Agency Budget Division and ensures that newly adopted budgets are consistent with the working budget and all working budget amendments; provides oversight and maintains the working budget; and leads in the development of the annual spending plans.

Conducts project risk assessment and risk analysis; coordinates with the project team to ensure that project risks are actively managed and mitigated; periodically updates the project risk register and prepares risk mitigation reports; facilitates the establishment of a risk and contingency management plan for assigned contracts/projects; and tracks and forecasts contingency draw down and prepares monthly contingency reports.

Provides representation for the division/department on matters as directed; serves on a variety of committees as assigned; prepares and presents reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of project control; recommends incorporation of new developments into established policies and procedures as appropriate.

Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.

Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

It is the responsibility of all employees to integrate sustainability into everyday business practices.

Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's degree in Engineering, Construction Management, or closely related field and five years project controls and reporting experience for large, complex projects; OR an equivalent combination of education and experience.

Preferred Licenses or Certifications:

Certification as certified cost engineer/certified cost consultant (CCE/CCC) by the Association for the Advancement of Cost Engineering International (AACEI).

Required Knowledge and Skills:

Operational characteristics, services, and activities of a project control program area.

General principles, practices, and procedures of business administration and public administration.

Project control principles, practices, and procedures.

Project management principles and practices.

Public procurement practices and contract administration principles and practices.

Financial accounting and work breakdown structure and its application to scope of project work.

Principles and practices of project control techniques, budget preparation, and budget control/monitoring techniques.

Various scheduling software and computer estimating systems.

Principles and practices of record keeping and records management.

Pertinent federal, state, and local laws, codes, and regulations.

Partnering and negotiation principles and practices.

Methods and techniques of data collection, research, and report preparation, statistical and financial analysis.

Principles of business letter writing and basic report preparation.

Principles of customer service.

Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.

Principles, practices, and procedures of leading programs/projects.

Principles and practices of lead supervision and training.

Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.

Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public.

Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.

Utilizing contract management and financial system software and computer systems including relational database systems, scheduling systems, computer estimating systems, and budget control monitoring systems.

Demonstrating a positive customer service orientation with both internal and external clients.

Applying appropriate oral and written communication techniques to various individuals ranging from Agency employees, the general public, elected officials, community leaders, and local, state, and federal agencies.

Using technical concepts and general project management tools and techniques to effectively coordinate project control activities and functions and solve complex problems in creative and effective ways.

Reviewing and evaluating change compared to contract terms.

Preparing clear and concise analytical, administrative, and financial reports.

Assisting with budget preparation and administration.

Applying project management techniques and principles.

Working cooperatively with other departments, Agency officials, and outside agencies.

Applying project/program lead methods and procedures.

Physical Demands / Work Environment:

Work is performed in a standard hybrid office and field environment.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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